Procurement & Inventory Officer

We are looking for a skilled and organized Procurement & Inventory Officer to join the operations team of a fast-growing company operating across multiple markets. You will play a key role in ensuring satellite kitchens have the right ingredients, packaging, and consumables available at the right time, while maintaining accurate stock levels, controlling procurement costs, and supporting smooth day-to-day kitchen operations.

In this role, you will be the single point of ownership for purchasing, inventory control, and kitchen administration at the assigned satellite kitchens. You will work closely with suppliers, the Kitchen Manager, and the Packing & Dispatch team to ensure supplies are available to support daily production and order requirements, while minimizing stock discrepancies, waste, and unnecessary costs.

Responsibilities

• Source, negotiate, and place purchase orders with approved suppliers for ingredients, packaging, and consumables.
• Maintain strong day-to-day relationships with suppliers and follow up on orders, deliveries, quality concerns, and shortages.
• Track procurement spend against budget and flag cost variances or unusual purchasing patterns.
• Own day-to-day stock accuracy, running regular counts and reconciling against system records.
• Set, maintain, and monitor appropriate par levels based on production and order requirements.
• Apply FIFO discipline across perishable and dry stock to minimize waste and spoilage.
• Oversee day-to-day order intake, production flow, and delivery coordination alongside the kitchen team.
• Maintain kitchen administrative records including goods received notes, supplier invoices, stock logs.
• Coordinate with Packing & Dispatch to align supply availability with the daily order pipeline.
• Maintain a clean, organized, and efficient stock and administrative environment.

• 3-4 years of experience in procurement, inventory management, purchasing, or kitchen administration.
• Previous experience in food production, hospitality, restaurants, or a similar fast-paced operational environment is highly preferred.
• Hands-on experience with supplier management, purchasing, and purchase order processes.
• Comfortable negotiating with suppliers and following up on pricing, availability, quality, and delivery timelines.
• Strong inventory management skills, including stock counting, reconciliation, replenishment, and FIFO practices.
• Strong organizational skills with excellent attention to detail and accuracy.
• Comfortable working with inventory management systems, spreadsheets, or similar administrative tools.
• Basic understanding of procurement budgets, cost tracking, and identifying cost variances.
• Ability to anticipate stock requirements and proactively manage replenishment needs.
• Strong communication and coordination skills with both internal teams and external suppliers.
• Ability to maintain accurate records and ensure administrative tasks are completed in a timely manner.