Technical Document Assistant (Turnaround)

• Provide administrative and operational support as directed
  by the Head of Turnaround Section and Contract Coordinator.
  
• Maintain and manage the Turnaround Section correspondence
  log, ensuring all communications with Contractors are properly recorded,
  tracked, and closed without backlog.
  
• Maintain and manage the Turnaround Section internal
  correspondence log, ensuring all communications within turnaround section are
  properly recorded, tracked, and closed without backlog.
  
• Coordinate with Head of Turnaround to schedule periodic
  section meetings, record minutes of meetings and track all section KPI /
  training / safety records. 
  
• Retrieve and provide technical documents, standards, and
  references using QTDMS system as required.
  
• Coordinate with lump -sum contractors and manage
  administrative activities including preparation of Minutes of Meeting (MOM) and
  verification of submitted documents.
  
• Utilize SharePoint and other document management systems to
  support workflow processes, ensuring effective document control, maintenance,
  and quality compliance.
  
• Process and issue various gate pass requests (manpower,
  materials, vehicles, etc.) through the HSEQ Portal.
  
• Initiate, monitor, and track validity of requests related to
  porta cabins, tool containers, and other contractor requirements.
  
• Ensure strict confidentiality of sensitive documents, follow
  approval protocols prior to any information sharing.
  
• Coordinate with Facilities & Services Section to
  maintain office stationery supplies required for Turnaround Section. 
  
• Maintain overall housekeeping and organization within the
  Turnaround Section.
  
  

Requirements

• Should have a Technical Diploma / Graduate or equivalent and
  shall be physically strong, dynamic and enthusiastic.
  
• Excellent communication of English (speaking & writing)
  is a must. 
  
• Minimum 5 years’ direct and relevant experience as Technical
  Documentation Assistant in a Document Control function, preferably working
  within an Oil & Gas or Petrochemical industry.
  
• Excellent in working of MS Office applications including
  Microsoft Office applications such as Outlook, Excel, Word, PowerPoint and
  Access.
  
• Cimage, Acrobat Professional.
  
• Good attention to detail and capable of handling multitasks.
  
• Excellent communication skills