Microsoft Licensing Optimization Specialist

Responsibilities:

Microsoft license optimization

• Analyze Microsoft 365 license assignments, entitlement structures and available usage information across the organization.


• Identify licenses that can be downgraded, reassigned or removed without negatively affecting business operations, security or compliance.


• Provide transparent, data-based recommendations for reducing E5 consumption and improving


• the overall license mix.


• Quantify potential savings and track agreed optimization measures through to completion.
  Business and technical use case assessment


• Work with stakeholders from corporate functions, workplace services, operations and shopfloor environments to understand actual requirements.


• Translate business and technical use cases into the Microsoft capabilities and license components that are genuinely required.


• Challenge existing assignments constructively and identify lower-cost alternatives where the full E5 capability set is not needed.


• Consider dependencies involving identity, endpoint management, collaboration, security, compliance and automation before recommending changes.

External workforce review

• Perform a structured review of Microsoft licenses assigned to external users.


• Assess whether access and functionality are still required and whether the assigned license level is appropriate for the individual use case.


• Recommend reduction or complete removal where a license is not justified.


• Support clear joiner, mover and leaver rules to prevent licenses remaining assigned after the business need has ended.

Governance and stakeholder coordination

• Collaborate with Digital Business Solutions, Global Workplace, Identity & Access Management, Information Security, Procurement, HR and relevant business representatives.


• Review existing provisioning and assignment logic and recommend sustainable controls for future license demand.


• Document decisions, assumptions and exceptions in a way that is auditable and understandable for business and IT stakeholders.


• Prepare concise management updates covering consumption, opportunities, decisions, risks and realized savings.

Required skills:

•  Demonstrated experience in Microsoft licensing, software asset management, IT asset management or Microsoft 365 commercial optimization in a large enterprise environment.


• Very good knowledge of Microsoft 365 licensing concepts and the functional differences between E3, E5 and related add-on licenses.


• Practical understanding of licensing implications for Microsoft Teams, Entra ID, Intune, Microsoft Defender, Microsoft Purview, Power Platform and Microsoft 365 Copilot.


• Experience reviewing user populations, consumption data, commercial entitlements and business requirements to derive actionable optimization measures.


• Fluent English; German is an advantage.


• Strong understanding of Microsoft 365 services, Entra ID, user lifecycle processes and group-based license assignment.


• Ability to analyze complex requirements across office-based, operational and shopfloor use cases.


• Advanced data analysis skills, ideally including Excel and Power BI or comparable reporting tools.


• Ability to recognize functional, security and compliance dependencies before proposing a license reduction.