PMO Europe Administrative Officer Trainee

As an Administrative Officer Trainee, you will work under the guidance of experienced colleagues, supporting day-to-day administrative operations and contributing to various internal projects. You will follow established procedures, learn company processes, and assist with documentation, reporting, presentations, and process improvements.

The role requires the ability to work within clearly defined guidelines, analyze information to solve routine administrative tasks, manage assigned responsibilities effectively, and communicate professionally with internal stakeholders. You will also be encouraged to leverage modern digital tools, including AI-powered solutions, to improve efficiency and productivity.

Duration: Part-time 6h/day 
Location: Timisoara, Romania
Way of working:  Hybrid, 3 days in office

• Provide administrative support to various departments and business functions
• Prepare and maintain documents, reports, presentations, and spreadsheets
• Create professional presentations using Microsoft PowerPoint and manage documentation in Microsoft Word and Excel
• Organize and maintain files, records, and internal documentation
• Support meetings by preparing materials, taking notes, and following up on action items
• Assist with data collection, analysis, and reporting
• Use AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to support administrative tasks, research, content drafting, and process optimization
• Follow established procedures and company guidelines while completing assigned tasks
• Prioritize and manage assigned work to meet deadlines
• Collaborate with colleagues across departments and actively participate in the trainee development program
• Continuously learn new tools, systems, and administrative best practices

• Good command of English (written and spoken)
• Very good knowledge of Microsoft Office, especially: PowerPoint, Word and Excel
• Familiarity with AI tools and prompt writing (e.g., ChatGPT, Microsoft Copilot, or similar AI assistants)
• Strong organizational and time management skills
• Good analytical and problem-solving abilities
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Willingness to learn, adapt, and develop professionally
• Ability to work both independently and as part of a team under regular supervision