Admin Coordinator - Well Bore Cleanout Services

Overview

The Admin Coordinator supports the WBC (Well Bore Cleanout) Product Line by providing administrative, operational, and coordination support to product line leadership and cross-functional teams. This role is responsible for managing schedules, coordinating meetings and communications, preparing reports and presentations, maintaining records, supporting business processes, and ensuring efficient day-to-day operations. The position requires a highly organized and proactive individual capable of managing multiple priorities while maintaining confidentiality and supporting operational excellence in a fast-paced oil and gas environment.

Responsibilities

• Provide administrative and coordination support to the WBC (Well Bore Cleanout) Product Line leadership team.
• Manage calendars, meetings, travel arrangements, correspondence, and business schedules.
• Prepare and maintain reports, presentations, meeting materials, records, and documentation.
• Coordinate communication and activities across operations, engineering, manufacturing, supply chain, sales, and field teams.
• Support budgeting, expense tracking, purchase requisitions, invoice processing, and other administrative workflows.
• Track key action items, project deliverables, and operational priorities to ensure timely execution.
• Organize internal meetings, workshops, and product line events.
• Ensure compliance with company policies, HSE standards, quality requirements, and business processes.
• Identify opportunities to improve administrative efficiency and support continuous improvement initiatives.

Skills

• Strong organizational, planning, and time-management abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving capabilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Effective interpersonal skills with the ability to work across all organizational levels.
• Experience preparing reports, presentations, and business documentation.
• Familiarity with ERP systems and administrative business processes is an advantage.

Qualifications

• High School Diploma or equivalent with a minimum of 7 years of administrative experience supporting projects in the oil and gas industry; or an Associate Degree, Diploma, or equivalent qualification in Business Administration or a related field.

• Minimum 5+ years of experience in an administrative, coordinator, or operational support role.

• Experience supporting management teams and coordinating cross-functional activities.

• Proficiency in Microsoft Office applications and business reporting tools.

• Fluent English communication skills (written and verbal) are required.

• Excellent Skills using Excel Microsoft Application

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