Job Description

The Division Head – Expediting is responsible for reviewing Purchase Orders (POs), applying strong ERP knowledge, and interpreting terms and conditions to ensure accurate and timely execution of procurement activities. This role leads and assigns Purchase Orders across the expediting team to guarantee on-time delivery of materials and services to the required destination, in full compliance with company policies and procedures, while safeguarding quality and schedule integrity throughout the supply chain.

• Verify supplier acknowledgment of Purchase Orders and assess the feasibility of promised delivery dates, deliverables, and inspection activities.


• Develop expediting strategies and follow-up plans for critical Purchase Orders to strengthen overall supply chain performance.


• Plan and coordinate expediting field visits and prepare meeting minutes for internal review.


• Advise the Purchasing team on preferred Incoterms and payment milestone structures to support timely deliveries.


• Coordinate with suppliers and project teams to ensure timely submission of package dossier requirements as per PO schedules.


• Expedite missing or delayed documents and drawings to prevent schedule slippage.


• Conduct weekly expediting, OSD (Over, Short, and Damaged), and ESR (Expediting Status Report) meetings, and monitor readiness-of-supply for critical packages.


• Monitor manufacturers' production schedules, identify potential delays or risks, and propose mitigation actions.


• Escalate critical issues to supplier management and internal stakeholders, proposing viable alternatives to maintain project progress.


• Maintain accurate and up-to-date records in the ERP and other relevant systems to support effective project tracking.


• Obtain regular material and service progress reports to support project planning and forecasting.


• Track and update actions arising from project meetings to maintain visibility on material and service status.


• Identify disruptions in supplier submissions and delivery schedules through routine progress reviews.


• Collaborate with suppliers and project teams to develop recovery plans in cases of delivery slippage.


• Coordinate GRN (Goods Receipt Note) posting, logistics arrangements, payments, and OSD closure.


• Lead, mentor, and develop the expediting team, ensuring skill development and consistent application of expediting best practices.


• Oversee divisional workload distribution, performance, and capability building, and support miscellaneous expediting tasks as required.

• Bachelor's degree in Engineering, Business Administration, or an equivalent discipline.


• 12–18 years of relevant experience in expediting, procurement, or supply chain roles, with prior exposure to a leadership or supervisory capacity, ideally within a shipyard, marine, EPC, or heavy industrial environment.

Key Skills & Competencies

• Strong working knowledge of ERP systems (e.g., SAP, Oracle, or equivalent).


• Solid understanding of Incoterms, payment terms, and commercial/contractual conditions.


• Excellent supplier relationship management and negotiation skills.


• Strong analytical and problem-solving abilities to identify risks and propose corrective actions.


• Effective communication and reporting skills, with the ability to liaise across internal teams and external suppliers, and represent the division to senior management.


• Demonstrated leadership and team management capability, with experience mentoring and developing expediting staff.


• Ability to manage multiple critical priorities and competing divisional demands under tight project schedules.