Procurement Contract Administration Supervisor

Accountabilities

Post-Award Contract & PO Administration
Supervise the administration of active contracts and purchase orders, ensuring obligations, milestones, documentation, approvals and actions are accurately recorded and monitored.
Provide quality assurance over contract files, repository records, correspondence and system data to maintain a complete and auditable record.
Contract Change, Extension & Lifecycle Control
Review and coordinate amendments, variations, extensions, suspensions, resumptions, terminations and change orders, ensuring required evidence, approvals and Delegation of Authority checks are complete before implementation.
Assess contractual, commercial and operational implications with relevant stakeholders and escalate material risk, dispute or decision matters to the Director.
Dispute, Claims & Securities Management
Coordinate the controlled management of contract disputes, claims, supplier issues and performance bond or retention release requests; ensure facts, correspondence, decisions and actions are documented.
Work with Legal, Finance, end users and Vendor Management to support timely resolution and protect KFUPM's contractual position.
Contract Close-Out & Performance Handover
Supervise contract and PO close-out, confirming completion, acceptance, outstanding obligations, payments, warranties, guarantees, claims and performance evaluations are addressed before closure.
Ensure relevant supplier performance information and lessons learned are transferred to Vendor Management and Category Management & Sourcing.
Team Supervision, Reporting & Improvement
Allocate work, set priorities and coach Contract Management Specialists; monitor caseload, cycle times, ageing actions and service levels.
Report on contract status, amendments, disputes, close-out, risks and compliance; improve templates, controls, trackers and operating practices.

Policies, Processes and Procedures

Supply Chain Policy
Supply Chain Procedures
Delegation of Authority
Contract templates and approved terms and conditions
Company specific policies and procedures as required

Qualifications & Requirements

Academic Qualifications

Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Engineering, Legal or equivalent is required
Further specialised education in the field would be considered advantageous
CIPS / CSCP certification is a plus

Professional Experience

5-8 years of experience in contract management, contract administration, procurement operations or related roles
Demonstrated experience managing contract amendments, claims, disputes, close-out and contract records
Experience supervising, coaching or providing quality oversight to contract administration staff is advantageous
Prior experience in a University, Government, or large institutional procurement environment is advantageous

Technical Competencies / Skills and Languages

Fluent in both English & Arabic
Contract Administration and Post-Award Lifecycle Management
Contract Amendments, Variations and Close-Out
Dispute and Claims Coordination
Contractual Risk and Compliance Management
Team Supervision and Quality Assurance
Stakeholder Collaboration and Coordination
Documentation, Reporting and Records Management
Analytical and Problem-Solving Skills
Attention to Detail and Accuracy
ERP or database system knowledge and experience - preferably Oracle Fusion
Time management and organisation skills
Procurement and Supply Chain