Senior Administrative Services Specialist

Company : King Abdullah Bin Abdulaziz University Hospital

Job Type : Full Time

Saudi Arabia

Job Description - Senior Administrative Services Specialist

Description

Job Purpose:

Responsible for providing and coordinating a wide range of administrative and secretarial services in the CEO office. Contribute to the effective and efficient service delivery of the assigned Executive Division. Managing office related tasks such providing clerical processing and data tracking. Monitoring supplies and office equipment.

Key Accountabilities & Responsibilities:

Provides a comprehensive administrative and secretarial service in the CEO office.

Maintains confidentiality of all sensitive information at all times.

Reviews all incoming communications in the assigned department and prioritizes as appropriate.

Responsible for effective communication, both oral and written, to and from the CEO office.

Ability to draft letters and reports on behalf of the CEO, to a high standard of English.

Takes dictation and/or transcription. Types and distributes correspondence and reports.

Manages and coordinates the filing system to ensure the smooth running of the office. Sets up and maintains office administration systems.

Coordinates all communication, documentation, venue bookings and refreshments with regard to meetings/committees.

Attend meetings, taking minutes and follow up action as required.

Organizes office supplies and repairs to office equipment.

Trouble-shooting for office equipment malfunctions.

Assist in providing support and guidance to staff within the CEO office in all computer systems including the review, proof-reading and formatting of computerized documentation.

Ability to develop and maintain computerized office systems to deal efficiently with paper flow i.e. Microsoft Access Database.

Ability to train new staff in all aspects of their primary duties and responsibilities; cross-train current staff in any new duties or to further their understanding of a specific existing duty.

Respects patients and their families to promote a patient-centered care culture.

Participates and support quality improving and patient safety activates as an individual or as part with multidisciplinary teams.

Perform other duties as assigned or needed.

Job Requirements:

-Bachelor’s Degree in Business Administration.

-6 years of experience. (held supervisory admin role at a healthcare setting)

-Saudi Nationality only.

Original job Senior Administrative Services Specialist posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Share Job

Get your Resume Reviewed for Free

Similar Senior Administrative Services Specialist Jobs in Saudi Arabia

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Senior Administrative Services Specialist

Job Description - Senior Administrative Services Specialist

Similar Senior Administrative Services Specialist Jobs in Saudi Arabia

Mobile Apps