Admin Assistant

Admin Assistant

A critical support role ensuring smooth communication and administration between business development, procurement, logistics, finance, and clients.

Key Responsibilities:

• Manage administration for business development teams and client controllers

• Ensure purchase orders are processed, tracked, and followed up correctly
• Communicate order status updates to team leaders and internal departments
• Coordinate with buyers and logistics teams regarding delivery status and shipment progress
• Ensure all order documentation is complete and properly filed before closing projects, including: Delivery Notes | MIGO Numbers | SAD500 Documents | DU Documentation | Clearing Documentation | Supplier Invoices | Client Documentation
• Maintain accurate filing systems and organised communication trails across all orders
• Help ensure smooth workflow between business development, buyers, OEM liaison, logistics, finance, dispatch, and clients
• Assist teams in keeping workflow systems updated and organised
• Report directly to the relevant Business Developer / Client Manager / Team Leader
  
  Requirements:
• Strong administrative and organisational skills
• Excellent communication and follow-up ability
• Ability to multitask in a high-pressure environment
• Attention to detail is critical
• Strong computer literacy and email management
• Team-oriented with a positive attitude