Aftermarket Spares Assistant

Aftermarket Spares Assistant | From Customer RFQ to Final Delivery

If you’re strong on administration, comfortable working with numbers and enjoy coordinating orders from quotation through to delivery, this could be a great opportunity to build your experience within an established engineering environment.

We’re looking for an Aftermarket Spares Assistant to join a Johannesburg-based Aftermarket team, supporting the full spares order process across quotations, purchasing, supplier follow-up, stock, logistics and customer administration.

This is a hands-on coordination role where attention to detail matters. You’ll work closely with customers, suppliers, Finance, Quality, Stores and internal technical teams to make sure spares orders are accurately processed and delivered on time.

Key responsibilities will include:

• Register and manage customer RFQs, quotations and spares orders.
  
• Prepare customer quotations and confirm current pricing with approved suppliers.
  
• Follow up on outstanding quotations and maintain accurate quote and order registers.
  
• Process customer purchase orders and issue order acknowledgements.
  
• Obtain and adjudicate supplier quotations against approved budgets.
  
• Prepare supplier purchase orders and coordinate procurement requirements.
  
• Expedite supplier orders and proactively follow up on delivery dates.
  
• Liaise with Finance, Quality, Stores and technical departments throughout the order process.
  
• Coordinate inspections, release documentation and stock requirements.
  
• Arrange logistics and freight forwarding for local and imported orders.
  
• Prepare commercial invoices, packing lists and supporting delivery documentation.
  
• Track proof of delivery, invoicing and warranty information.
  
• Maintain accurate supplier, consumable and spares order records.
  
• Prepare weekly and monthly reports for the Aftermarket Spares Manager.
  

• Matric / Grade 12.
  
• 1–2 years’ relevant experience in administration, spares, purchasing, stores, order processing, logistics or customer service.
  
• Strong administration, numerical and organisational skills.
  
• Good working knowledge of Microsoft Office, particularly Excel.
  
• Comfortable working with quotations, purchase orders, suppliers and detailed documentation.
  
• Strong attention to detail and ability to manage multiple orders and deadlines.
  
• Good written and verbal English communication skills.
  
• ERP or stock-control system experience would be advantageous.
  
• Previous exposure to an engineering, mining, manufacturing or industrial environment would be beneficial.