Art Gallery Registrar

Key Responsibilities

• Artwork Inventory & Systems Management: Serve as the internal lead for inventory software (Arternal). Create stock codes, catalogue new pieces, manage location records, maintain provenance, and execute regular physical stocktakes.
  

• Sales Administration & Client Support: Prepare client invoices, track logistics/installation charges, update financial reports, and communicate directly with collectors regarding delivery, installation, and storage.
  

• Loans & Consignments: Prepare, negotiate, and monitor incoming and outgoing loan/consignment agreements, ensuring compliance, tracking expiry dates, and managing renewals or returns.
  

• Condition Reports & Insurance: Oversee detailed condition checks, prepare reports, maintain insurance values, process claims, and issue Certificates of Authenticity.
  

• Logistics & Movement Tracking: Partner with shipping teams to track artwork movements across exhibitions, warehouses, fairs, and international borders while maintaining a strict chain of custody.
  

• Exhibitions & Art Fairs: Provide operational and sales administration support during gallery exhibitions and international art fairs, including daily sales tracking and executive reporting.
  

• Cross-Departmental & International Coordination: Collaborate continuously with sales, finance, production, and overseas registrar teams across multiple time zones.
  

Requirements

• Art Industry Experience: Proven track record as a Registrar or in an operational role within a contemporary art gallery. Deep familiarity with art world structures, terminology, and workflows.
  

• Technical Proficiency: High level of computer literacy, specifically in Microsoft 365 and artwork management systems (e.g., Arternal).
  

• Attention to Detail: Exceptional precision in record-keeping, condition reporting, compliance, and maintaining clear audit trails.
  

• Commercial & Financial Acumen: Strong negotiation, analytical, and numerical skills to assist with invoicing, stock reconciliation, and reporting.
  

• Communication & Discretion: Ability to engage professionally and authentically with artists, high-net-worth collectors, and partner galleries while maintaining strict confidentiality.
  

• Problem-Solving & Agility: Nimble, adaptable thinker who thrives under pressure, works independently, and balances competing priorities with ease.
  

If you possess the operational discipline, art world experience, and big-picture vision required to drive this role forward, we encourage you to apply right away.

Benefits

• Permanent role
  
• Work in a creative environment that highly values excellence and integrity