Executive Operations Assistant

Requirements

• Core Operations & Administration: Own day-to-day office and business operations, systems, records, and administration.
  

• External Partner Management: Coordinate and manage relationships with external accounting, tax, legal, and other professional service providers.
  

• Governance & Compliance: Maintain key corporate, legal, financial, and operational documentation, ensuring required filings and actions are completed on time.
  

• Project & Milestone Tracking: Establish and maintain a simple system for tracking projects, deliverables, milestones, deadlines, and follow-ups.
  

• Financial Administration: Support budgeting, invoices, payments, procurement, and basic financial administration in partnership with external accountants.
  

• Logistics & Event Coordination: Coordinate travel, meetings, events, and logistics—either directly where efficient or through trusted external providers where appropriate.
  

• Process Building & AI Integration: Help build lightweight operating processes as the company grows, utilizing modern digital and AI-enabled productivity tools.
  

• Problem Resolution & Autonomy: Anticipate problems, resolve issues independently, and keep leadership informed without creating unnecessary bureaucracy.
  

What We Are Looking For

• Experience: 5+ years of strong operations, office management, executive support, project coordination, or business administration experience.
  

• Organizational Skills: Exceptional organization, attention to detail, and reliable follow-through.
  

• Independence: Comfortable working independently in a fast-moving, entrepreneurial environment with limited supervision.
  

• Commercial Acumen: Strong commercial judgment and the confidence to work alongside senior executives, lawyers, accountants, and other advisers.
  

• Communication & Tech Skills: Excellent written and verbal communication skills paired with high digital fluency.
  

• Mindset: A practical, proactive mindset from someone who sees what needs to be done and executes it.
  

Benefits