Finance & Billing Administrator

• Process and maintain daily cashbook transactions accurately and timeously.
  
• Obtain and file monthly bank statements.
  
• Review bank transactions and ensure all entries are correctly allocated.
  
• Process internal transfers and other routine banking transactions.
  
• Maintain proper supporting documentation for all accounting entries.
  
• Assist with ensuring all accounting entries are complete before month-end close.
  

• Capture supplier invoices accurately into the accounting system.
  
• Match supplier invoices to supporting documents where applicable.
  
• Follow up on missing invoices and supporting documents from suppliers.
  
• Prepare supplier payment schedules for review and approval.
  
• Assist with the loading of approved supplier payments.
  
• Maintain accurate supplier records and supporting documentation.
  

• Assist with the preparation and processing of payment runs.
  
• Load approved ad hoc payments, including supplier payments, refunds, and other authorised disbursements.
  
• Assist with salary funding transfers and payment release preparation.
  
• Liaise with banks and service providers to resolve banking-related queries and issues.
  
• Ensure banking profiles and FICA documentation remain up to date where required.
  

• Prepare and capture routine monthly journals.
  
• Assist with month-end processing to ensure all transactions are recorded in the correct period.
  
• Support the preparation of reconciliations and schedules for month-end reporting.
  
• Assist with drafting financial information for management review.
  
• Ensure financial records are maintained in a complete and organised manner.
  

• Perform reconciliations for key balance sheet and income statement accounts.
  
• Reconcile supplier balances and other ledger accounts.
  
• Assist with maintaining accurate audit trails for all processed transactions.
  
• Ensure financial records, invoices, statements, and supporting schedules are properly filed and accessible.
  
• Help identify and resolve discrepancies in financial records.
  

• Assist with preparing supporting documents for audits.
  
• Collate reconciliations, schedules, and financial support files when required.
  
• Assist with ad hoc finance information requests from management and auditors.
  

• Review client billing statements for accuracy and completeness before distribution.
  
• Check billing data against underlying reports, membership data, and supporting schedules.
  
• Identify billing discrepancies, omissions, or unusual movements and escalate for correction.
  
• Assist with allocation of receipts on necessary system.
  
• Assist with preparing recurring client invoices and statements.
  
• Follow up on billing queries and provide supporting information where needed.
  
• Maintain proper records of billing statements, supporting reports, and issued invoices.
  
• Help ensure that all billings are processed timeously and in line with agreed cut-off dates.
  
• Support the reconciliation of billed amounts to underlying financial and operational record
  

• Assist with creation of various reports:
  

• Discrepancy report
  
• Collections report
  
• Retail data
  
• SB monthly retail report
  

• Assist with the preparation of VAT workings and supporting schedules for submission review.
  
• Reconcile VAT-related information to underlying accounting records.
  
• Support the preparation of payroll input schedules and related supporting documentation.
  
• Assist with payroll reconciliations and checks before final review and approval.
  
• Help ensure payroll-related payment information is prepared accurately and on time.
  
• Maintain proper filing of VAT, payroll, and related supporting documents.
  
• Assistance to Team Leader: Finance and Executive
  

Requirements

• Grade 12 / Matric.
  
• Bookkeeping or Accounting qualification advantageous.
  
• Proven experience in a bookkeeping or finance administration role.
  
• Experience working on accounting systems.
  
• Proficient in Microsoft Excel.
  
• Strong attention to detail and accuracy.
  
• Good organisational and recordkeeping skills.
  
• Ability to work with deadlines and manage recurring monthly tasks.
  

• Numerical accuracy
  
• Attention to detail
  
• Accountability
  
• Time management
  
• Confidentiality
  
• Problem-solving
  
• Organising and filing
  
• Good communication skills
  
• Typical Systems Exposure
  
• Sage Business Cloud
  
• Online banking platforms
  
• Excel and other Microsoft Office tools

Benefits

• Hybrid work setup, 08:00 - 16:30
  
• Annual inflation-based salary increases
  
• Group Risk, health insurance product as a fringe benefit
  
• Pension fund with a 5.42% company contribution and 5% employee contribution
  
• A strong company culture centered around upskilling, internal promotion and professional development