Food and Beverage Administrator

• Reporting from GAAP on GP% to F&B Area Manager. 


• Ensure all F&B branches effectively operate on GAAP and input into the system is correct. Ensure the GRV process is conducted according to set requirements. 


• Collate stock reporting for all regions, and all branches. Conduct bank recon against stock recon and sales recon. Investigate with F&B branch managers in KZN reasons for variances, wastage, and shortages. Stock control and reconciliation of stock in regions other than KZN. Investigate and provide explanations for variances, shortages, and wastages. Assist the National/Regional manager in investigating stock shortages in KZN region and investigate with branches to determine reasons for variances, shortages, wastage, etc. 


• Ensure efficient F&B cash management of cash in regions. Work closely with internal audits and investigate variances. 


• Extraction of sales information for regions from recons. Capture transactions from End of Day recons and bank statements.


• Daily checking of F&B documentation submitted by the operation branches for both completeness and accuracy. 


• Preparation of the F&B trading results for inclusion in the monthly management accounts as well as the monthly GP excel spreadsheet. Submit to the National/ Regional F&B Manager beforehand for verification. 


• Checking and final preparation of the daily waitron sales data submitted by food and beverage management. Checking entails balancing to daily sales ex recon, highlighting areas to F&B National / Regional Manager, and follow up with F&B Branch Managers to investigate, resolve, and, if necessary, to correct.


• Assist Branch Managers in implementing F&B procedures. Implement F&B procedures in regions.


• Manage the flow of documentation between the branches and team support. 


• Work with team support creditors in resolving supplier problems/queries. 


• Resource management of F&B resources across regions (in conjunction with Branch Managers), in line with operational trends and events to ensure optimal staff utilization. Schedule resources and assign duties taking into account busy periods, events, and operating hours to ensure that the F&D department is sufficiently staffed and able to meet operational requirements. 


• Ensure timely submission of daily, weekly, and monthly F&B reports.


• Any other ad hoc duties that might be required.

Matric 
Studying towards relevant finance 
Previous experience in a Finance Department / Cash Management
Food and Beverage Industry