Operations & Administrative Assistant (Custom African Safaris)

Responsibilities:

• Itinerary & Sales Administration: Assist safari specialists by preparing client quotes, drafting itineraries via Safari Portal, making flight / hotel reservations, and managing client files and pre-departure communications.
  
• Financial & Bookkeeping Management: Prepare supplier payments, audit incoming invoices against quoted rates, manage day-to-day accounts payable, and track financial records in MS Excel with upcoming migration to Xero.
  
• Office & Operations Coordination: Oversee general office admin (purchasing supplies, liaising with IT and telecom vendors) and act as a central hub to free up consultants' time.
  
• In-Destination Support & File Management: Handle real-time schedule adjustments or client queries as needed and keep client database records accurate and up to date.
  
• Workflow & General Support: Proactively assist with general operational tasks as required to ensure the smooth, uninterrupted running of the company.
  

Requirements

Benefits

• Basic Salary: R20 000 – R28 000 per month (negotiable based on experience).
  
• Work Flexibility: Flexible core working hours (08h00 – 17h00 Monday to Friday) to accommodate traffic and personal responsibilities.
  
• Work Environment: Supportive, inclusive, and relaxed culture and a welcoming environment.