Ops Assistant Shipchandler

​​Red Ember Recruitment is seeking an organized and detail -oriented Ops Assistant Ship -chandler on behalf of our client. This role is responsible for providing back -office administrative and sales support functions within an international ship supply environment. The successful candidate will play a key role in processing quotations, validating orders, coordinating supplier information, and ensuring accurate administration across internal ERP and client systems.

• Capture and process quotations on client online platforms and internal ERP systems.
  
• Review supplier proposals to ensure compliance with client requirements.
  
• Verify pricing structures, currencies, and tariff applications.
  
• Submit completed quotations to the relevant Account Manager.
  
• Upload quotations and supporting documentation to approval systems.
  
• Liaise closely with the Commercial Manager regarding proposal anomalies and applications.
  

Order Processing

• Validate client orders upon receipt.
  
• Process orders accurately from placement through to invoicing.
  
• Ensure supplier and client information is correctly captured within the ERP system.
  
• Monitor order progress and resolve administrative discrepancies.
  

Supplier & Client Coordination

• Maintain effective communication with suppliers and internal stakeholders.
  
• Support the commercial team with administrative and operational requirements.
  
• Ensure documentation is complete, accurate, and submitted within required timelines.
  

Requirements

• Qualification in International Trade, Logistics, Supply Chain, Business Administration, or related field.
  
• Matric.
  
• Previous experience in international trade administration.
  
• Logistics industry experience advantageous.
  
• Shipchandling or maritime industry experience highly advantageous.
  
• Strong understanding of international trade processes and documentation.
  
• Excellent administrative and data capturing skills.
  
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
  
• Experience working with ERP systems.
  
• High attention to detail and accuracy.
  
• Strong organizational and multitasking abilities.
  
• Ability to work independently and manage competing priorities.
  
• Excellent communication and interpersonal skills.
  
• Analytical and problem -solving capability.
  
• Adaptable, proactive, and able to perform under pressure.
  
• Professional approach when dealing with clients, suppliers, and stakeholders.