Payroll Administrator

• Process monthly wages payroll accurately and within required deadlines using Sage 300 People.
  
• Import, reconcile, and validate time and attendance data from ERS -Bio before payroll processing.
  
• Ensure all earnings, overtime, double time, allowances, leave, unpaid time and deductions are correctly captured and applied.
  
• Capture, update and maintain employee information on Sage 300 People and ERS -Bio.
  
• Ensure employee records are complete, accurate and compliant.
  
• Activate and terminate employees in line with payroll period and HR requirements.
  
• Monitor, validate and follow up on timesheets, clocking data and attendance exceptions.
  
• Ensure overtime and double time are properly authorised before processing.
  
• Investigate and resolve payroll discrepancies before payroll cut -off.
  
• Maintain proper payroll audit records, including saved timesheets, approvals and supporting documents.
  
• Ensure payroll processing complies with company policies, procedures and applicable South African legislation.
  
• Capture and verify employee banking details to ensure correct payment setup.
  
• Generate payroll reports for checking, reconciliation and management review.
  
• Assist with payroll audits and provide supporting documentation when required.
  
• Liaise with sites regarding timesheet cut -offs, corrections, approvals and missing information.
  
• Assist with HR administration, including employee documentation, contracts, onboarding records, employee changes and termination paperwork.
  
• Ensure HR and payroll records are maintained in line with confidentiality and POPIA requirements.
  
• Support compliance with relevant payroll and labour legislation, including BCEA, UIF, PAYE, SDL, COIDA and applicable bargaining council requirements.
  

Requirements

Key Competencies

•  High
  level of accuracy and attention to detail.
  
• Strong
  payroll discipline and deadline management.
  
• Good
  HR administration ability.
  
• Sound
  understanding of confidentiality and employee information handling.
  
• Ability
  to work under pressure.
  
• Good
  problem -solving and reconciliation skills.
  
• Strong
  organisational ability.
  
• Professional
  communication with site teams, employees and management.
  
• Reliable, structured
  and able to work with minimal supervision