Payroll Administrator

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• Process monthly wages payroll accurately and
  within required deadlines using Sage 300 People.
  
• Import, reconcile and validate time and
  attendance data from ERS-Bio before payroll processing.
  
• Ensure all earnings, overtime, double time,
  allowances, leave, unpaid time and deductions are correctly captured and
  applied.
  
• Capture, update and maintain employee
  information on Sage 300 People and ERS-Bio.
  
• Ensure employee records are complete, accurate
  and compliant.
  
• Activate and terminate employees in line with
  payroll period and HR requirements.
  
• Monitor, validate and follow up on timesheets,
  clocking data and attendance exceptions.
  
• Ensure overtime and double time are properly
  authorised before processing.
  
• Investigate and resolve payroll discrepancies
  before payroll cut-off.
  
• Maintain proper payroll audit records, including
  saved timesheets, approvals and supporting documents.
  
• Ensure payroll processing complies with company
  policies, procedures and applicable South African legislation.
  
• Capture and verify employee banking details to
  ensure correct payment setup.
  
• Generate payroll reports for checking,
  reconciliation and management review.
  
• Assist with payroll audits and provide
  supporting documentation when required.
  
• Liaise with sites regarding timesheet cut-offs,
  corrections, approvals and missing information.
  
• Assist with HR administration, including
  employee documentation, contracts, onboarding records, employee changes and
  termination paperwork.
  
• Ensure HR and payroll records are maintained in
  line with confidentiality and POPIA requirements.
  
• Support compliance with relevant payroll and
  labour legislation, including BCEA, UIF, PAYE, SDL, COIDA and applicable
  bargaining council requirements.
  
  

Requirements

• Minimum of 7 years of practical end-to-end payroll processing experience.
  
• Minimum of 3 years of hands-on Sage 300 People payroll processing experience.
  
• Proven experience processing wages/hourly-paid payroll in a high-volume, operational, or multi-site environment.
  
• Practical experience working with time and attendance systems, including importing, validating, and reconciling clocking data, and resolving exceptions.
  
• Direct experience administering and reconciling provident/retirement funds, funeral benefits, and trade union deductions and schedules.
  
• Experience handling terminations, final payments, and supplementary or off-cycle payroll runs.
  
• Sound working knowledge of PAYE, UIF, SDL, BCEA, and standard payroll deductions.
  
• Practical experience with bargaining council payroll administration.
  
• Strong Microsoft Excel, reconciliation, and payroll problem-solving skills
  
• Strong preference for specific BCCEI bargaining council experience.
  
• Experience with ERS Biometrics and advanced Excel.