Payroll Officer (6-month FTC)

We’re KFC, an iconic brand serving world-famous finger lickin’ good fried chicken since 1952. With more than 28,000 restaurants across 150 countries and territories, our people and culture are at the heart of everything we do—creating an environment where individuals can be their best selves, make a difference, and have fun. Our KFC Global division, based in Dallas, TX, supports regional teams, franchise partners, and nearly one million team members worldwide. With a hybrid work environment and strong cross-functional collaboration, we work together to share the joy of great-tasting chicken across the globe. As part of Yum! Brands, we also collaborate with leading brands like Taco Bell, Pizza Hut, and Habit Burger & Grill. This role requires you to to administer, process & validate restaurant level payroll information in line with designated timelines and relevant legislation & statutory requirements (approximate 2000 team members). To ensure correct and timely salary and wage payments and attend to payroll queries. Run restaurant level reports and reconcile payroll information between HR and Finance systems. This role supports the KFC Africa business unit, based at the Restaurant Support Centre (RSC) in Bryanston. KFC Africa (Pty Ltd) has more than 1900 employees in its own restaurants.

Responsibilities:

• Import hours monthly into the Sage 300
• Forward hours to restaurants for verification
• Review overtime and regular hours on monthly basis
• Receive monthly input on salaries and ensure that all are loaded accurately and timeously
• Administer all deductions, i.e. Garnishees, Provident Fund, savings and AOD’s
• Do monthly imports on leave, bonuses and AOD’s
• Do imports from HR Focus
• Pay salaries on the 25th of every month to all equity staff
• Distribute pay slips
• Process additional run payments on the 5th of every month
• Administer all daily payroll queries and provide feedback within 24 hours
• Prepare 3rd party payments and liaise with and provide 3rd party vendors with schedules
• Reprint documents i.e., payslips and IRP5’s as and when requested

• Analysis and validating the integrity of payroll information to detect errors / anomalies / risks

  Reports, Reconciliations and Journals:

• Upload all general ledgers for Finance and liaise accordingly to maintain accurate journals

• Monthly HR reports re. Hours and pay queries
   

  SARS:

• Administer IRP5’s and IT3 documentation at the end of the Tax year
• Ensure that all tax changes are implemented correctly as and when SARS amends

• Reprint documents as requested

  General:

• Maintenance of VIP systems and parameters
• Write all payroll reports as and when requested
• Do annual increases and changes on allowances
• BARGAINING COUNCIL - registration of new restaurants and do recons if needed
• Problem solving and analytic capability required
• Application of legislation, BCEA, LRA & TAX on payroll ,Understanding of bargaining councils
   

QUALIFICATIONS:

• Grade 12 and a relevant Payroll qualification/certification from a reputable tertiary institution.
• Minimum 5 years’ payroll experience in a medium to large organization, with up-to-date knowledge of payroll legislation, statutory requirements, and payroll best practices.
• Advanced proficiency in Sage 300 and Microsoft Excel (both non-negotiable), with strong computer literacy and experience working with payroll and financial systems.
• Proven experience in payroll administration, including resolving IRP5 validation issues, maintaining payroll accuracy, and ensuring compliance with legislative and statutory requirements.
• Strong analytical and reporting skills, with experience compiling, analyzing, and presenting payroll-related reports.
• Excellent verbal and written communication skills, coupled with strong interpersonal abilities to effectively engage with employees and stakeholders at all levels.
• Exceptional attention to detail, organization, integrity, and work ethic, with the ability to remain calm under pressure, manage multiple priorities, and consistently meet strict deadlines.