Personal Assistant / Secretary

• Proactively manage executive diaries, triage competing priorities, and coordinate internal and external meetings across multiple property portfolios.
  
• Screen incoming communications, draft professional correspondence, and act as the first point of contact for board members, key stakeholders, high-profile tenants, and service providers.
  
• Compile, format, and edit high-level presentations, executive reports, minute meetings, and ensure timely distribution of board packs.
  
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
  
• Coordinate with property managers, legal counsel, and operational heads to track action items arising from executive meetings.
  

• A relevant tertiary qualification would be beneficial (Business Administration, Legal Secretarial Studies, etc.).
  
• 5+ years of experience as an Senior PA supporting C-suite executives, preferably within Property Management, Real Estate, or Legal environments ideally.
  
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook), cloud platforms, and document management systems. Familiarity with property management software is a plus.
  
• Very strong written and verbal English communication with nuanced tone control and proofreading accuracy.
  
• Ability to manage sensitive corporate information with total confidentiality and handle demanding situations calmly.
  
• Anticipates executive needs, resolves issues independently, and operates effectively in a high-performance environment.
  

Requirements