Procurement Administrator

• Facilitate the onboarding process for new customers and suppliers.
  
• Ensure all required onboarding documentation is collected, verified, and accurately recorded.
  
• Maintain and update the supplier database.
  
• Conduct supplier due diligence checks in line with company Standard Operating Procedures (SOPs).
  
• Ensure supplier information and compliance records remain current and accurate.
  

• Maintain supplier accounts and supporting documentation.
  
• Administer supplier contracts, including renewals, amendments, and termination tracking.
  
• Ensure supplier contracts comply with company SOPs and BBBEE requirements.
  
• Liaise with suppliers regarding account queries, documentation, and compliance matters.
  
• Monitor supplier BBBEE certification validity and ensure records remain updated.
  
• Manage all company cell phone contracts, including upgrades, renewals, allocations, and cancellations.
  
• Liaise with mobile service providers regarding billing queries, device issues, and contract negotiations.
  
• Maintain accurate records of devices, users, and contract information.
  
• Ensure all mobile allocations are properly documented and controlled.
  

• Support and maintain BBBEE compliance initiatives across the business.
  
• Collect, verify, and maintain all supporting BBBEE documentation and evidence.
  
• Coordinate BBBEE audit preparation and ensure all required documents are available and audit -ready.
  
• Liaise with internal departments and external auditors during verification processes.
  
• Track supplier BBBEE compliance status and ensure supporting certifications are valid and updated.
  

• Maintain procurement records, databases, filing systems, and SharePoint documentation.
  
• Compile and maintain regular reports relating to supplier compliance, contracts, and procurement metrics.
  
• Assist with the continuous improvement of procurement SOPs and administrative processes.
  
• Provide general administrative support to the procurement team.
  

• Maintain and update lease agreement records and supporting documentation.
  
• Ensure lease -related compliance documentation aligns with required certifications and standards.
  
• Review lease agreement terms and conditions to ensure alignment with favourable commercial terms.
  

• Adhere to company policies, procedures, codes of conduct, and regulatory requirements.
  
• Ensure confidentiality and compliance in all procurement and administrative activities.
  

Requirements

• Relevant qualification in Procurement, Supply Chain, Business Administration, or related field.
  
• Minimum 2–3 years’ administrative experience within procurement, contracts, compliance, or supplier administration.
  
• Strong understanding of BBBEE compliance processes and documentation.
  
• Experience managing contracts and supplier documentation.
  
• Strong proficiency in Microsoft Office and SharePoint.
  
• Excellent organisational and administrative skills.
  
• High attention to detail and ability to manage confidential information.
  
• Strong communication and stakeholder management abilities.
  
• Strong analytical and problem -solving skills.
  
• Ability to work independently and manage multiple deadlines.
  
• Excellent record keeping and document control abilities.
  
• Strong negotiation and supplier coordination skills.
  
• Process -driven with a strong compliance mindset.
  
• Ability to work within structured SOP -driven environments.