Project Coordinator / Professional Assistant to Operations Director

About the Role

We are seeking a highly organised, professional, and proactive Project coordinator /
Professional Assistant to the Operations Director to join our South African team. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and is able to provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance, while also assisting with and leading project administration and operational coordination activities across the business where required.

Key Responsibilities

In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

• Managing a busy diary and coordinating appointments


• Scheduling meetings and preparing meeting invitations


• Assisting with travel arrangements and logistics where required


• Preparing correspondence, documents, reports, and presentations


• Taking meeting minutes and following up on action items


• Supporting communication between internal teams and external stakeholders


• Assisting with and leading project administration and operational coordination tasks


• Coordinating project-related administration, tracking actions, and supporting follow-through on deliverables


• Maintaining organised records, files, and documentation


• Providing general secretarial and business administrative support


• Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You

To be successful in this role, you will have:

• 3 to 5 years’ experience in an administrative, assistant, or project administration role within a project-based operational environment


• Strong written and verbal communication skills


• Excellent organisational and time-management abilities


• Proven experience managing diaries and scheduling meetings


• A professional, discreet, and approachable manner


• Strong attention to detail and the ability to manage multiple priorities


• Good judgement, initiative, and the ability to work independently


• Strong proficiency in Microsoft Office and general business systems