Property Manager

• Preparation of and implementation of detailed Property Budgets and cash forecasts
  
• Reporting against budgets
  
• Ensuring Tenants are correctly billed and all rent and recoveries are billed and collected
  
• Keeping arrears at agreed minimum levels
  
• Cost benchmarking, cost control, and management
  
• Quote and Cost analysis and comparisons to motivate expenditure for maintenance and capex spend.
  
• Ensuring Utility Recoveries are maximised
  
• Attending regular meetings with the landlord and ensuring that all agreed reporting formats and timelines are met
  

• Assisting with marketing and filling of Vacant Spaces including ensuring vacancy schedules are distributed, dealing with broker enquiries and attending broker and potential tenant meetings
  
• Renewing existing tenants’ leases at least 6 months prior to expiry
  
• Negotiating lease terms and specific lease clauses with Tenants on behalf of the Landlord – in accordance with Landlord mandate
  
• Ensuring all tenants have valid current leases and security (deposits or bank guarantees) in  place
  
• Manage and oversee sourcing, vetting and installation of new tenants as well as vacating of leaving tenants
  
• Rental Benchmarking
  
• Liaising with Brokers
  

• The role is supported by a Facilities Manager but the Property Manager retains oversight and responsibility for;
  
• Management of maintenance, cleanliness and repair of the Property and equipment
  
• Management of on-site Building Staff – where required
  
• Regular Inspections of the Property
  
• Cost Benchmarking and ensuring contracts in place with existing service providers
  
• Management of contractors in accordance with agreed service level agreements and review of contracts on a regular basis
  
• Preparing and instituting a service, preventative maintenance, and replacement program
  
• Tenant Liaison
  
• Ensuring Buildings and Tenants comply with Occupation Health and Safety Act and that all annual services, checks, fire drills, etc. are undertaken/performed.
  
• Ensure Tenant electrical COC’s and Occupation Certificates are in place.
  

Requirements

• Must hold valid Fidelity Fund Certificate
  
• Strong financial acumen
  
• Strong understanding of the law of contract – specifically lease agreements.
  
• Excellent communication, negotiation, and organizational skills
  
• Good understanding of physical operation and management of multi-tenanted buildings
  
• including lifts, central air-conditioning plants, access control systems, fire regulations, and
  
• compliance
  
• Experience in MDA is a benefit.
  
• Own vehicle and driver’s license