Property Manager - Mixed portfolio (EE role)

Responsible for the management of the mixed portfolio of properties.

• Keep abreast of market activities in
  respect of tenant movement, new developments, major vacancies and other
  landlord’s strategies
  
• Attend meetings / functions related to
  successful operation of Property i.e. SAPOA, CJP etc.
  

• Control/schedule/implement regular
  preventative maintenance program in line with budget constraints
  
• Motivation of refurbishments, major
  repairs as appropriate
  
• Attend site meetings with contractors in
  respect of maintenance/expansion of projects
  
• Monitor progress
  
• Inspection / enforcement of tenant
  responsibilities during and on termination of lease terms
  
• Liaison with appropriate Government,
  Provincial and/or local authorities
  
• Responsible for Compliance of OSH Act
  

• Provide accurate information to client
  according to agreed format timeously
  
• Analysis of monthly income /expenses
  
• Monitoring of turnover rentals
  
• Analysis of operating costs on a
  quarterly basis in terms of the approved forecasts
  
• Monitoring of all municipal recoveries
  (and general recoveries) on a monthly basis
  

• Preparation and completion of budgets by
  January each year
  
• Complete of forecasts timeously
  
• Review rental quarterly and ensure best
  possible rate achieved and maintained
  
• Assist in formulation of business plans
  for the unit
  
• 5 Year budget – preparation and control
  
• Quarterly review and monitoring results
  

• Set and motivate capex /TI philosophy
  per building in consultation with client
  
• Approve TI standard specification as
  recommended by the Project Manager
  
• Approve capex within authority limits
  
• Ensure we conform to capex philosophy
  and procedures
  
• Estimate new operating costs
  
• Ensure recovery of operational costs in
  accordance with Lease terms
  

• Devise a five year maintenance plan
  including allowances for provisions or depreciation where applicable (annually)
  for submission to the Assistant General Manager / Director
  
• Investigate/initiate proposals for
  refurbishments
  
• Maintain a hands-on control of projects
  in hand
  
• Review the building status/grade
  annually and maintain the standards within those grade
  
• Ensures compliance with legal
  regulations.  Completes regular OSH
  inspections and updates monthly reports as appropriate.  Ensures that OSHA requirements are
  effectively implemented.
  

• Monthly interaction meetings with
  Debtors, Debtors Manager and Leasing to ensure appropriate action taken and
  approve legal action.
  

• Responsible for Management:
  

• Arrears
  
• Legal action
  
• Write-offs
  

• Monthly / ad hoc interaction meetings
  all parkades
  
• In conjunction with the responsible
  person for parking, maintain accurate control of “in house” operated parkades
  

• Deal with correspondence / interaction with tenants as
  required.
  
• Ensure that leases are timeously renewed
  and all vacant space is let and in a presentable state.
  

• Determination and recommendation of
  letting mandates (i.e. rental levels, installation cost etc)
  
• Lease negotiation and maintenance of
  tenant relationships.
  
• Control of new leases and recordal of
  same
  
• Control / oversee new installations
  (through technical manager where appropriate) including:
  

• Premises design
  
• Negation/liaison/control with/of
  professionals and contractors
  
• Sign off acceptance of complete premise
  

• Renewal of Lease Agreement both direct
  and through Building Management where applicable
  
• Tenant liaison and public relations
  
• Control/arrangement of centre promotions
  through merchants association/s or promotion committee/s
  
• Regular assessment of tenants turnover,
  stock turn and merchandising to establish both growth needs and/or trading
  difficulties
  

• Check and authorise payment of accounts
  
• Authorise cleaning, consumables,
  electrical and general maintenance orders
  
• Control wage and salary allocation
  
• Control municipal payments and
  recoveries there against
  
• Ensuring cost effectiveness and
  performance of contractors
  

• Oversees preparation of monthly, annual,
  and other management reports.
  
• Assesses and reports on monthly
  performance against budgets.
  
• Prepares and motivates consolidated
  monthly reports for submission to client
  

• Works to develop and maintain productive
  business relations with vendors, suppliers, contractors, etc.
  
• Acts as a liaison between the Company and
  external contacts.
  
• Ensures effective coordination of external
  services with Company operations.  
  
• Obtains and conveys information as
  appropriate.
  
• Promotes goodwill and a positive image of
  the Company.
  

• Provides leadership to assigned personnel
  through effective objective setting, delegation, and communication.  Conducts regular meetings to ensure that
  personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.    
  
• Assigns
  and coordinates personnel.  Directs daily
  operations.
  
• Identifies, develops, and implements
  training programs as appropriate.
  
• Conducts performance appraisals.  Provides measurable feedback to assigned
  personnel and suggestions for improved performance.  Formulates and implements employee corrective
  actions as needed.
  
• Ensures
  that staffing levels are appropriate.  Interviews, hires, and assigns personnel as necessary.
  

• Ensures that work area is clean,
  secure, and well maintained.
  
• Completes
  special projects as assigned.
  
• Reports on Operational expenses, foot
  traffic, security incidents etc.
  

Requirements

• Matric.
  
• Additional
  related maintenance and Property management training preferred.
  
• Excellent
  understanding of Property management procedures. 
  
• Knowledge
  of budgeting, service contracts, and leasing agreements. 
  
• Five or more years of related experience, with at least two or more
  years of supervisory experience.