Proposals Coordinator (Ad Hoc Groups)

Are you passionate about travel, detail-driven in your work, and excited by the opportunity to grow your career in a fast-paced, dynamic environment? Thompsons Africa is looking for an enthusiastic and motivated Ad Hoc Group Proposals Coordinator to join our team and support our Proposals Specialists in crafting exceptional proposals for our valued customers.

This is an exciting opportunity for someone at the start of their career journey who is eager to learn, contribute, and develop within a team that brings unforgettable South and Southern African travel experiences to life. In this role, you will play an important part in supporting the ad hoc groups proposal process, helping to ensure that every proposal is accurate, well-coordinated, and aligned with the high standards our customers expect from Thompsons Africa.

Key responsibilities may include:

• Supporting and assisting Ad hoc Group Proposals Specialists with the preparation and coordination of ad hoc group proposals.
• Assisting with gathering rates, supplier information, and relevant itinerary details.
• Assisting in loading proposal details into UDMS accurately and timeously.
• Helping to ensure proposals are accurate, professionally presented, and submitted within required deadlines.
• Maintaining proposal documentation, records, and supporting information in an organised manner.
• Liaising with internal teams to obtain information needed for proposal compilation.
• Taking initiative and providing general operational support to the proposals function, where needed.

• What we are looking for:
• A grade 12 qualification. A relevant tertiary qualification in Travel & Tourism is preferred.
• An understanding of Inbound Travel. Experience related to ad hoc group proposals is preferred.
• Basic knowledge of travel products, destinations, and logistics in South and Southern Africa.
• A genuine interest in the travel and tourism industry.
• Strong administrative and organisational skills.
• Excellent attention to detail and the ability to work accurately under pressure.
• Good communication skills and a collaborative team mindset.
• A willingness to learn, take initiative, and grow within the team.
• Computer literacy and confidence working with standard business systems and Microsoft Office.

At Thompsons Africa, we believe in creating opportunities for growth and recognising potential. If you are ready to take the next step in your career, build your experience, and be part of a team that values passion, service excellence, and collaboration, we encourage you to apply.