Executive Assistant

Executive Assistant, Spain

Location: Madrid. Hybrid working preference  

The Opportunity:

Reporting to the President Europe, this role provides high-level administrative, organisational, and office support to the President Europe, Country Manager Spain, and CFO Europe. It is an excellent opportunity for someone who enjoys building strong relationships and keeping senior leaders organised. You will play an important part in supporting the day-to-day success of the executive team through proactive diary management, coordination of internal and external meetings, support for local meetings in Madrid, and management of European and global travel arrangements.

As a key point of contact for internal and external stakeholders, you will help manage busy calendars, organise meeting logistics, support visitors and clients, and contribute to the smooth running of the Madrid office and wider executive activities. We are looking for someone who is professional, organised, adaptable, and proactive, with strong communication skills in both Spanish and English, sound judgment, and the ability to work effectively in a collaborative office environment, including spending time in the office when needed.

What you will do:

Executive Support

• Manages busy and complex diaries across multiple executives, resolving conflicting priorities and ensuring efficient scheduling of appointments, meetings, and travel.
• Coordinates global and European travel arrangements, including itineraries, accommodation, agendas, and supporting materials.
• Organises and supports local meetings in Madrid, including room bookings, logistics, refreshments, materials, and on-the-day coordination.
• Supports internal meetings, leadership events, off-sites, and team activities, ensuring all logistical and administrative arrangements are in place.
• Acts as a key contact for visitors and clients, coordinating travel, meeting preparation, catering, and front-of-house arrangements where required.
• Provides office support to help ensure the smooth running of the Spanish office, including facilities coordination and practical support within a shared co-working environment.

What you Bring

• Strong communication skills in both Spanish and English are important, as English is the common business language across Assurant Europe.
• Previous experience in an executive assistant, office support, or similar coordination role, including diary management, travel coordination, and meeting logistics.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Strong organisational skills, with the ability to manage multiple tasks, changing priorities, events, visitors, and office logistics while maintaining attention to detail.
• Strong interpersonal and communication skills, with the ability to build positive working relationships with colleagues, leaders, clients, visitors, and external partners.
• Comfortable working independently and collaboratively in a co-working office environment, with flexibility to be present in the office when the role requires.
• Proven ability to handle confidential information with discretion and deliver a high standard of service and responsiveness.

Benefits & Training 

• Hybrid and flexible ways of working to support different working styles and office need
• Competitive base salary with a performance‑related bonus.
• Laptop & company mobile phone
• Flexible working
• A local benefits package aligned to the Spanish market.
• Wellbeing and employee support programmes.
• Ongoing learning and development opportunities to support your growth.

Our Values:

Common Sense, Common Decency, Uncommon Thinking and Uncommon Results guide our every action at Assurant. These values inspire our commitment to be a responsible corporate citizen.

At Assurant, diversity helps us inspire creativity in the global marketplace, and we are believers in the strategic value of inclusion and how it improves performance, creates growth opportunities, better aligns us to our clients, and enhances employee engagement. 

We welcome applications from people of all backgrounds and experiences. If you are excited about this opportunity but feel your experience does not match every requirement, we still encourage you to apply. We are committed to creating an inclusive recruitment process and a workplace where everyone can thrive.

We look forward to receiving your application!

#AssurantProudHK

Helping People Thrive in a Connected World
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What’s the culture like at Assurant?
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 14 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

AI and Biometric Usage

Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit our AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process.  

Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See our Privacy Notice to learn about Assurant’s privacy practices, including our use of AI-enabled technology, automated decision making, and biometric information.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

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