Office Coordinator & Assistant - Abbott Diabetes Care (ADC) - Barcelona

ABOUT ABBOTT

At Abbott, we’re dedicated to helping people live more fully, in everything we do. We’re creating the future of healthcare through life‑changing technologies and products that make you healthier and stronger, quickly identify when you have a medical need, and treat conditions to help you get back to doing what you love.

With headquarters in north suburban Chicago, we serve people in more than 160 countries with leading medical devices, diagnostics, nutrition products and branded generic medicines. Our 115,000 colleagues are helping millions of people to live better and healthier, every day around the world.

WORKING AT ABBOTT

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
• Career development with an international company where you can grow the career you dream of.
• A company named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

THE OPPORTUNITY

This position is part of the Abbott Diabetes Care (ADC) division, which develops life‑changing technologies that help people with diabetes live healthier, fuller lives.

The role is based within the Barcelona IT Hub, a dynamic, international and highly collaborative environment that supports strategic digital and technological initiatives across the organization.

WHAT YOU’LL DO

• Manage day‑to‑day office operations, including supplies, vendors, facilities and operational budget.

• Organize and coordinate meetings, workshops, events, and team activities end‑to‑end (internal and external).

• Coordinate logistics for internal and external visitors, ensuring professional representation of Abbott.

• Provide structured executive and administrative support (calendar, travel arrangements, presentations, reporting, expenses, documentation).

• Act as a liaison between the Barcelona office and regional teams, ensuring alignment and communication across offices.

• Support the preparation and coordination of RCEs and other corporate documentation.

• Assist with assigned projects, monitor deliverables and contribute to process improvements.

• Support data gathering, documentation and reporting activities.

• Ensure compliance with corporate policies and maintain strict confidentiality.

REQUIRED QUALIFICATIONS

• 2–3 years of experience in office coordination, administrative support, or executive assistance.

• Advanced English proficiency, both written and spoken, for effective communication with regional teams.

• Strong command of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, SharePoint).

SKILLS / PREFERRED QUALIFICATIONS

• Office Operations & Organization: Strong ability to manage office supplies, vendors, facilities, and event logistics while maintaining excellent planning and prioritization skills.

• Executive & Administrative Support: Proficient in calendar management, travel coordination, expense reporting, and preparing presentations and documents.

• Communication & Cross‑Team Collaboration: Clear, professional communicator able to coordinate effectively with internal teams and regional offices.

• Proactivity & Problem‑Solving: Anticipates needs, resolves issues independently, suggests process improvements and consistently maintains confidentiality.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.