People Service & Payroll Specialist

Protime, proud member of the SD Worx group, has become a successful European provider of HR software solutions and related services for Workforce management, Time & Attendance, Access and Planning. With its solutions and expertise, Protime helps companies deal with time in a more efficient and valuable way.

'Make time valuable' is our vision, and we make it happen everyday thanks to our 600 committed employees across Europe.

Are you an experienced HR professional with strong knowledge of Spanish employment legislation and HR administration? Do you enjoy supporting employees and managers throughout the entire employee lifecycle, while ensuring compliant HR processes and smooth pre-payroll operations? Eager to work in an international environment and be part of our internal People & Culture Team? Then this could be your next challenge!

This is what you see yourself doing?

As our People Service & Payroll Specialist in Spain, you'll be part of our international People Services Team, working closely with colleagues based in Belgium (HQ), the Netherlands, and other European countries. Together, the team ensures a smooth and compliant employee experience across multiple countries. Locally, you'll also partner with the People Business Partner to support our Spanish employees and managers.

We're looking for someone with a solid background in HR operations and Spanish employment legislation. You'll be the trusted HR contact for Spain, supporting employees and managers on a broad range of HR topics while coordinating accurate pre-payroll processes and ensuring compliance with local regulations.

• Manage HR administration and employee lifecycle processes, from onboarding to offboarding.

• Ensure compliance with Spanish labor legislation, HR policies, collective agreements, and employment procedures.

• Act as the primary HR contact and advisor for employees and managers in Spain.

• Coordinate and validate pre-payroll activities, ensuring accurate and timely payroll input for external providers.

• Collaborate closely with payroll partners and support the monthly payroll cycle by supplying and reviewing HR-related data.

• Serve as a backup for HR administration and payroll-related activities in other countries, including Belgium (HQ), the Netherlands, and France.

• Maintain HR systems, employee records, contracts, and reporting with great attention to detail.

• Support managers on employee relations, HR policies, absence management, and other people-related matters together with the People Business Partner.

• Identify opportunities to improve HR processes and contribute to continuous optimization and harmonization across countries.

• Support recruitment activities when needed, including coordinating vacancies and conducting interviews.

• Work closely with the wider People Services team to ensure a consistent employee experience across all countries.

This is you?

• You have several years of experience in a broad HR Generalist, People Officer, or People Advisor role.

• You possess strong knowledge of Spanish employment law and HR administration.

• Knowledge of Spanish payroll processes and pre-payroll coordination is essential; hands-on payroll processing experience is considered an asset. Knowledge of Sisquella is a big plus, but not a must.

• You enjoy advising employees and managers on a wide range of HR topics.

• You are accurate, organized, and comfortable handling HR administration and compliance-related responsibilities.

• You can work independently while collaborating effectively with international colleagues.

• You are proactive, discrete, hands-on, and enjoy solving problems.

• You communicate confidently with employees, managers, payroll partners, and external stakeholders.

• You are fluent in Spanish, English and French.

• Experience in an international or multi-country environment is a plus.

• You embrace change, adapt quickly, and believe that every challenge is an opportunity to learn, improve, and make a difference.

Why would you choose Protime?

Become part of an innovative and challenging international company where personal and professional development are key. All this within a pleasant working atmosphere with room for team building and fun.

A culture that genuinely cares Team events, wellbeing initiatives, Employee Assistance Programmes and a people-first environment where you can be yourself and grow.

Learning and growth opportunities Access to training, workshops, learning platforms and career development opportunities across an international organisation.

Annual base salary between €33.500 and €35.000 (depending on experience).

️ €165 net/month in meal vouchers (Edenred) A tax-efficient benefit that puts extra money in your pocket every month

25 vacation days + 3 additional Flex Days Because sometimes you just need an extra break. Plus, enjoy shorter workdays during the summer period

Private healthcare and dental insurance. Comprehensive medical coverage through Cigna, giving you access to a wide network of doctors and hospitals across Spain.

Annual bonus Because your contribution to our success should be rewarded

Hybrid working and flexible hours Work where you do your best work, with the flexibility to organise your day around your life, not the other way around.

✈️ Workation possibilities Need a change of scenery? Our workation policy gives you extra flexibility on where you work from.

From many places, we work as one, moving from better to best together.

SD Worx Group lives diversity in the workplace. Diversity provides inspiration and innovation in our company. We particularly welcome applications from qualified talent, regardless of origin, nationality, gender, skin colour, ethnic and social background, religion, age, disability, sexual orientation and stage of life.