Trainee in Fund Operations

About the role:

As an Trainee in Fund Operations, you play a vital support role in the daily operations of our Product Delivery team. You assist with a variety of tasks, such as updating shareholder registers, processing investor transactions, and supporting the team with client requests. You work closely with experienced colleagues, gaining hands-on experience and learning the fundamentals of fund administration, regulatory compliance, and investor services.

This position is based in Spain and reports directly to the Manager in Transfer Agency.

Key Responsibilities:

• Ensure the closing acceptance signed minutes and resolutions are stored in the fundcraft platform, sourcing them directly if not available from the Cosec team.
• Verify that distribution approval signed minutes and resolutions are stored in the fundcraft platform, obtaining them from the Cosec team or AIFM if necessary.
• Support the team in updating shareholder registers on the platform, ensuring accuracy and consistency under supervision.
• Help collect and organise investor documents, including KYC information and subscription agreements, escalating discrepancies to senior team members.
• Assist in recording investor transactions (subscriptions, redemptions, transfers, switches) into the platform and ensure proper documentation for audit trails.
• Work with senior colleagues to reconcile transaction data and identify any discrepancies, contributing to accurate reporting and fund operations.
• Observe and support compliance-related tasks, such as checking for blocked investors or reviewing AML/KYC requirements, while gaining foundational knowledge of regulatory standards.
  

Qualifications & Experience: 

• Currently pursuing a Bachelor’s or Master’s degree in Business Administration, Finance, Law, Economics, or a related field.
• No prior work experience required, but any academic projects, part-time jobs, or internships related to finance, fund operations, or data processing are a plus.
• Curiosity for digital platforms and process optimization.
• Fluency in English is required; Spanish or Catalan are a plus.

Skills & Behaviours:

• Ensure accuracy in all tasks, carefully managing data and documentation.
• Actively seek new knowledge and skills to build a strong foundation in transfer agency operations.
• Work effectively with colleagues, contributing to a positive and cooperative team environment.
• Adjust quickly to changing tasks and new challenges, demonstrating flexibility in a fast-paced environment.

Why Join Us:

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Enjoy an attractive compensation package that recognizes your contributions and dedication to our shared success, rewarding you fairly for your hard work.
• Work in a comfortable, ergonomic environment within our spacious, modern offices located conveniently in the heart of Girona, just minutes away from the train station where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.
• Enjoy flexible entry hours that help you balance your personal life with your work commitments.