People & Office Coordinator

Here at Fishbrain we have built the #1 fishing app in the US, designed for people who are passionate about fishing and the outdoors. Our mission is to deliver an incredible experience that helps anglers achieve their fishing dreams.

We're currently looking for a People & Culture Coordinator to cover a 12-month parental leave and keep our Stockholm office and the people in it running smoothly.

Reporting to Head of Employee Experience, you'll manage everything that keeps our office of around 50 colleagues safe, functional, and well-stocked, make sure teams have the IT and gear they need, keep our HRIS up to date, and help run the moments that make Fishbrain a great place to work.

This is a hands-on, on-the-ground role. You'll be the first person colleagues turn to when something in the office needs sorting, the steady hand behind invoices, supplies, and access running quietly in the background, and a driving force behind onboarding, offboarding, and the events that bring the team together. It's a role for someone reliable, organized, and genuinely useful to the people around them.

This is a 12-month parental leave cover.

What you’ll be working on

Office management

• Ensure a safe, functional, and welcoming workspace for around 50 colleagues

• Handle office administration, including invoices and incoming/outgoing mail

• Manage office supplies, including snacks and beverages

• Oversee the alarm system and manage office access (keys/passes)

• Coordinate cleaning services and act as the main point of contact for facility vendors and building management

IT support & equipment

• Provide first-line IT support to colleagues in the Stockholm office

• Make sure teams have the gear they need, ordering, setup, and inventory of equipment

• Coordinate with external IT vendors or partners when needed
  

HRIS administration

• Handle day-to-day administrative tasks in BambooHR, our HRIS

• Keep employee records accurate and up to date

People & Culture / employee experience

• Plan and run company events and after-work socials (AWs)

• Support onboarding and offboarding flows for new joiners and leavers

• Contribute ideas and hands-on support to make everyday life at Fishbrain better

• Participate in and plan the systematic work environment management
  

What we’re fishing for

• 1-2 years of experience in office management, coordination, or a similar operations/admin role

• Comfortable juggling varied, hands-on tasks and switching between them without losing quality

• Organized, proactive, and a natural point of contact. People know they can come to you to get things done

• Experience with an HRIS (BambooHR or similar)

• Fluent in Swedish and English, you'll deal with local vendors, building management, and an international team

Please submit applications in ENGLISH, those that are not will not be reviewed.

Our Bait

We’re a product-focused startup, and every individual is important. That means you get to contribute to the direction of the company and the impact we have on millions of anglers. We at Fishbrain work with the latest tech and challenge ourselves every day. We have a work culture that encourages innovation, passion and teamwork. And most importantly, we want you to enjoy coming to work every single day.

In addition, Fishbrain also offers: 

30 days annual vacation

Each year you’ll get 30 days vacation to use however, whenever

‍♀️ Wellness bonus

5000 sek annual allowance to put towards anything in the realm of health and fitness

‍ Learning & development days

Fishbrain provides five paid Learning & Development days per year to its employees

Technology of your choice

Mac or PC, you decide

Commitment to sustainability

Our global data set, among the largest in the world, is selectively provided in a managed and controlled manner to scientific research partners in both North America and Europe to better understand and improve fisheries research

Flu vaccination

To support your health and well-being, we’ll be offering complimentary flu vaccinations every year

Fishing rods in the office

Grab one and go fishing. We have fishing guides and experts working among us that can help you catch your dream fish

Dog friendly

Feel free to bring your furry friend to the office

Social activities

Quizzes, virtual escape rooms, parties, regular fikas, fishing tournaments and much more!

Breakfast

Every Wednesday we start the day with a breakfast together

Candy, soda, fruits & snacks

☕️ Coffee and tea

Gaming corner

Ping pong

Feeling hooked? Throw us a line!