Senior HR Advisor

Preferred Location: MÄRSTA - SWEDEN

The Senior HR Advisor provides essential operational and administrative support across all facets of the employee lifecycle, ensuring compliance with legal requirements and internal policies while collaborating closely with HR Business Partners, Employee Relations Managers and HR Shared Services to deliver consistent and effective HR services.

Manager Partnership & Change Management

• Partner closely with managers to ensure consistent application of labor laws, company policies, HR processes, and best practices.
• Coach and educate managers on employment legislation, HR policies, compliance requirements, and people management practices.
• Monitor and follow up on HR-related actions and decisions, ensuring accountability and compliance with internal standards and legal requirements.
• Support organizational and cultural change initiatives by working closely with managers to drive engagement and adopt new ways of working.
• Build effective relationships with managers at all levels and use influencing skills to promote best HR practices and sustainable behavioral change.
• Identify and address resistance to change, supporting leaders through transformation initiatives and organizational development efforts.

Support to HRBPs and ER Managers

• Assist Local HRBPs with scheduling, reporting, and follow-up on HR initiatives such as performance reviews, training sessions, and engagement activities.
• Provide logistical and administrative support to Employee Relations Managers during investigations, disciplinary processes, and meetings with employee representatives.
• Help prepare documentation and reports required for audits, legal reviews, or internal reporting.
• Support Employee Relations Manager in collective bargaining negotiations and consultations with unions by preparing documentation, gathering relevant data, coordinating materials, and ensuring timely follow-up on agreed actions.

Administrative HR Support

• Prepare and manage employment-related documentation (e.g., contracts, amendments, disciplinary letters) in coordination with HRBPs and ER Managers, ensuring compliance with legal and internal standards.
• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality, in collaboration with HRSS.
• Support onboarding and offboarding processes by coordinating local documentation, system access, and checklists, complementing HRSS activities.

Recruitment & Training Administration

• Coordinate interview scheduling, candidate communication, and documentation in support of recruitment processes led by HRBPs.
• Track recruitment progress and maintain local recruitment dashboards or trackers.
• Support the organization and logistics of training sessions, including invitations, attendance tracking, and feedback collection.
• Liaise with external training providers and Learning and Development team to ensure smooth delivery of learning programs.

HR Operations, KPIs & Compliance

• Ensure timely and accurate processing of local HR transactions not covered by HRSS, including promotions, transfers, and terminations.
• Monitor compliance with internal policies and local labor regulations by supporting documentation and process audits.
• Prepare and maintain HR dashboards and KPI reports to support HRBPs in tracking key metrics such as turnover, absenteeism, and training completion.
• Coordinate with payroll, benefits, and other HR functions to ensure seamless service delivery at the local level.

Time & Attendance and Payroll Coordination

• Monitor and validate time and attendance data to ensure accuracy and compliance with local labor laws and internal policies when not covered by SBS department.
• Act as a local point of contact for timekeeping issues, coordinating with managers and employees to resolve discrepancies when not covered by SBS department.
• When global payroll is implemented: Collaborate with the centralized or local payroll team to ensure timely and accurate submission of local data, including variable pay, absences, and contract changes.

Performance & Talent Cycle Coordination

• Send timely reminders and communications to managers and employees during performance review cycles.
• Track completion rates and escalate delays to HRBPs as needed.
• Support the preparation of data and documentation for talent reviews and calibration sessions, ensuring accuracy and confidentiality.
• Assist in compiling succession planning and development data for leadership visibility.

Coordination & Communication

• Act as a liaison between local sites and the central HR team to ensure consistent communication and process alignment.
• Support the organization of HR-related events, training sessions, and employee communications.
• Respond to employee inquiries regarding HR policies, procedures, and documentation, escalating to HRSS or HRBPs as appropriate.

1. FORMAL EDUCATION:

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent administrative experience in an HR environment or equivalent through experience.

2. KNOWLEDGE & EXPERIENCE:

   Required:

• 3–5 years of experience in a similar role, preferably in a multi-site or regional setting.
• Strong understanding of HR processes, documentation standards, and data confidentiality.
• Experience working with HRIS systems and document management tools
• Proven ability to influence, coach, and challenge managers at different levels of the organization.
• Experience supporting organizational change, culture transformation, and adoption of new ways of working.
• Strong stakeholder management and communication skills, with the ability to build credibility and drive accountability across the business.

3. JOB COMPLEXITY FRAMEWORK:

• Complexity: Manages a wide range of administrative HR tasks across multiple locations, requiring strong organizational skills and attention to detail. Coordinates with HRSS to ensure seamless service delivery.
• Communication: Communicates clearly and professionally with HR colleagues, managers, and employees. Ensures timely and accurate information flow between local teams and centralized functions.
• Supervision: Works independently under the guidance of Local HRBPs and the supervision of the ER Manager.
• Influencing Skills: Supports process efficiency and consistency by proactively identifying administrative improvements and ensuring compliance with standards.
• Freedom to Act: Operates with autonomy in managing day-to-day HR administration, escalating complex issues to HRBPs, ER Managers, or HRSS as needed.

4. TECHNICAL/SKILL REQUIREMENTS:

• Microsoft tools: Proficiency in Microsoft Office Suite, including Excel for data analysis and reporting, PowerPoint, and Word, for various business applications.
• HR Administration: Proficient in preparing HR documents, managing employee files, and supporting HR processes.
• Attention to Detail: High level of accuracy in handling sensitive data and documentation.
• Time Management: Ability to manage multiple priorities and deadlines across different locations.
• Confidentiality and Integrity: Maintains strict confidentiality and handles sensitive information with discretion.

5. TRAVEL REQUIREMENTS:

• 10% of the time

What we Offer:

• The established salary range for this position is SEK 39,000 - 50,000 gross/month

• Type of contract: 18 months fixed term

• Work-Life Balance: We value your personal time and well-being.

• Career Opportunities: Grow within a truly international business. 

• Ongoing Training and Support: Continuous learning and development opportunities.

Pay Transparency

The salary range shown refers to base salary only. In addition to this, we offer a broader total reward package which may include bonus or incentive pay, relevant allowances, and a range of competitive benefits. We encourage candidates to consider the full package when evaluating an offer. 

Salary is determined using a structured and objective framework, taking into account the role’s responsibilities, required skills and experience, market benchmarks, and internal equity. This ensures pay decisions are fair, consistent, and aligned with our commitment to equal pay and legal compliance.

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