Administration Assistant

To provide administrative and estimating support to the Estimation Department by
coordinating supplier and subcontractor enquiries, following up quotations, and assisting
with basic quantity take-os for interior fit-out and joinery projects.

Supply Chain Coordination
· Send enquiries to suppliers and subcontractors as directed by the estimators.
· Follow up suppliers and subcontractors for quotations, samples, technical
datasheets, and clarifications.
· Maintain and update supplier and subcontractor databases.
· Record and track received quotations.
· Assist in preparing quotation comparison sheets.
Quantity Take-off Support
· Assist estimators in reviewing drawings and specifications.
· Perform basic quantity take-offs  and measurements under supervision.
· Prepare quantity schedules for:
· Update quantity take-off sheets when revised drawings are issued.
Cost Database Management
· Maintain historical cost and supplier pricing records.
· Update material and labour cost databases.
· Organize supplier quotations and project cost information for future reference.
Coordination and Communication
· Liaise with suppliers, subcontractors, and internal departments.
· Follow up on outstanding quotations and technical information.
· Assist in preparing meeting minutes and action trackers.
· Support the estimation team during tender submissions and deadline periods

• Diploma or bachelor’s degree in civil engineering, Quantity Surveying, Construction
• Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are
• encouraged to apply.

Technical Skills

• Basic understanding of interior fit-out and joinery works.
• Ability to read architectural and fit-out drawings.
• Basic quantity take-o knowledge.
• Proficiency in Microsoft Excel, Word, and Outlook.
• AutoCAD knowledge is preferred.
• Familiarity with CCS Quantity Take-o or similar software is an advantage but not
• mandatory.

Competencies

• Good communication and follow-up skills.
• Strong organizational abilities.
• Attention to detail and accuracy.
• Willingness to learn and develop estimating skills.
• Ability to work under deadlines.
• Team-oriented and proactive approach.