Administrative Assistant Finance & Operations

About the Company

Our client is a Dubai-based international energy trading and infrastructure group with operations across Dubai and Africa. The company is active across energy trading, power, renewable energy and infrastructure, working across multiple international markets.

About the Role

We are looking for a highly organised, sharp and adaptable Administrative Assistant to support the Finance & Operations function in the Dubai office.

This is an ideal opportunity for someone who enjoys working in a fast-paced environment, can manage multiple priorities, and is comfortable supporting both administrative and finance-related activities.

Key Responsibilities

• Provide day-to-day administrative support to the Finance & Operations team.
• Assist with financial and operational documentation, records and reporting.
• Coordinate invoices, expenses and other finance-related administrative requirements.
• Prepare and maintain reports, spreadsheets and business documents.
• Support internal and external communication and follow-ups.
• Coordinate with vendors, suppliers and service providers as required.
• Assist with scheduling, meetings and general office coordination.
• Maintain accurate and well-organised company records and documentation.
• Support management and other departments with ad-hoc administrative requirements.
• Ensure tasks and follow-ups are completed accurately and within deadlines.
• Handle sensitive company information with professionalism and discretion.

Requirements

• 3–7 years of relevant experience in administration, finance administration, operations coordination or a similar role.
• Previous experience supporting a Finance, Operations, Trading, Energy or corporate environment is preferred.
• Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good understanding of administrative and financial documentation.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive, resourceful and adaptable approach to work.
• Comfortable working in a lean, fast-paced and international environment.
• UAE experience is preferred.

Ideal Candidate

We are looking for someone who is more than a traditional administrator — a proactive and commercially aware professional who can confidently support Finance & Operations, take ownership of tasks and adapt to changing business priorities.