Administrative Executive

• Support the administrative requirements of the Projects Department.
• Assist in organising and maintaining project documentation through various systems across all project stages, from design through to handover.
• Support the implementation of project documentation processes in line with AWRP's paperless initiative using Aconex.
• Maintain and track the time allocation records of AWRP team members and submit the information to the Finance team during the first week of each month.
• Coordinate and schedule project meetings involving internal teams, consultants, contractors, subcontractors, and suppliers.
• Support the Projects team with consultant and contractor-related matters during the Defects Liability Period.
• Organise team meetings, events, and other departmental activities.
• Assist the Commercial team with variation finalisation, tender reviews, and tender comparisons.
• Support the Project Management team by taking minutes of key meetings and following up on action items.
• Coordinate with and follow up on AWRP team members to ensure the timely issuance of internal purchase requisitions (PRs), purchase orders (POs), and memos.
• Maintain records of payments and forward original receipts to the Finance team.
• Liaise with internal departments and stakeholders regarding meetings, events, and other project-related requirements.

Work Experience