Administrator - Facilities (UAE National)

Description
Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly


Responsibilities
Functional Roles and Responsibilities
• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues

• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required

• Provides all other services and functions that may enhance and cater to more wholesome delivery of services

• Handle Petty cash and the process associated to ensure adequate money is available at all times

• Raise and follow up on LPO‘s from receiving quotations to ensuring payment

• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc

• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team

• Maintain all documentation for the FM team, including drawings, contracts, manuals etc

• Drawing up the contracts and follow through till signatures of all parties

• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes

• Archiving FM documents to ensure quick recovery of data

• Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily


Qualifications

Education/Certification and Continued Education

Graduate Degree/ Diploma 

Years of Experience2 to 3 years of relevant work experience 

Knowledge and Skills

Good communication and Interpersonal skills