Assistant Officer - Administration

Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

• Provide remote administrative and coordination support to the Facilities Management team.
• Maintain and update reports, trackers, records, documents, and databases.
• Coordinate with site teams, internal departments, contractors, and service providers through email, Teams, and other communication channels.
• Assist in preparing daily, weekly, and monthly FM reports and presentations.
• Follow up on maintenance requests, work orders, inspections, approvals, and pending actions.
• Support document control, filing, invoice tracking, purchase requests, and other administrative processes.
• Coordinate meetings, schedules, site activities, and operational requirements.
• Monitor and update assigned FM trackers and ensure timely closure of pending actions.
• Maintain regular communication with site and management teams to ensure smooth workflow.
• Perform other administrative and coordination duties assigned by the Facilities Management team

• UAE National with Family Book.
• Diploma or Bachelor's degree in Business Administration, Management, or a related field is preferred.
• 0–2 years of administrative/coordination experience; fresh Emirati graduates are welcome.
• Good communication skills in Arabic and English.
• Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Strong organizational and follow-up skills.
• Ability to work independently in a remote working environment.
• Good time-management skills and ability to meet deadlines.
• Strong attention to detail and ability to coordinate with multiple stakeholders