HR & Administration Officer

1. GENERAL SUMMARY

The HR & Administration Officer plays a crucial role in supporting the organization's people and administrative functions, ensuring compliance with company policies, employment regulations, and internal procedures. This position is responsible for coordinating the employee lifecycle, maintaining accurate HR and personnel records, supporting recruitment and employee engagement activities, and overseeing day-to-day administrative operations. The role ensures the efficient delivery of HR and administrative services, manages employee-related documentation and communications, and supports a productive and well-organized workplace. Acting as a central coordination point between employees, management, service providers, and government authorities, the HR & Administration Officer helps ensure smooth business operations and a positive employee experience.

2. KEY RESPONSIBILITIES

Human Resources

• Manage employee onboarding and offboarding processes, including preparation of employment documents and induction activities.
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and reference checks.
• Administer employee leave, attendance, and timesheet records.
• Support payroll preparation by maintaining accurate employee data and attendance records.
• Coordinate employee visa, work permit, medical insurance, and labour-related requirements.
• Assist in implementing HR policies, procedures, and employee welfare initiatives.
• Handle employee queries relating to HR policies, benefits, and employment matters.

Administration

• Manage office administration activities to ensure efficient business operations.
• Coordinate office supplies, stationery, equipment, and vendor services.
• Maintain company records, licenses, permits, and administrative documentation.
• Support company events, meetings, and employee engagement activities.
• Liaise with external service providers, government authorities, and vendors as needed.
• Provide administrative support to the finance function, including document management, invoice processing, and maintaining accurate financial records.

Compliance & Reporting

• Ensure compliance with company policies and applicable labour laws and regulations.
• Prepare HR and administrative reports as requested by management.
• Support internal audits and document control requirements.

3. REQUIRED SKILLS AND COMPETENCIES

• Strong organizational and administrative skills.
• Good communication and interpersonal abilities.
• High level of confidentiality and professionalism.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Problem-solving and proactive approach to work.

4. EDUCATION AND PROFESSIONAL EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience in HR and administration roles.
• Good knowledge of UAE Labour Law and HR practices.
• Experience with HR systems, payroll coordination, and employee lifecycle management.
• Proficient in Microsoft Office applications.
• Experience in Facilities Management is highly desirable.
• Previous experience assisting with accounting and financial administration tasks will be considered an advantage.