Junior Administrator Family Office

We are seeking a Junior Administrator to join a prestigious Family Office in Abu Dhabi. The successful candidate will provide day-to-day administrative and coordination support to the office, ensuring that documentation, correspondence, scheduling, records, and general office activities are handled efficiently and professionally.

This role is ideal for a highly organized, proactive, and detail-oriented individual who is looking to build a long-term career within a professional and confidential Family Office environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
  


• Manage emails, correspondence, documents, and routine office communications.
  


• Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.
  


• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
  


• Coordinate meetings, appointments, calendars, and internal schedules.
  


• Prepare meeting rooms and ensure required documents and materials are available.
  


• Maintain records, trackers, databases, and administrative logs.
  


• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
  


• Assist with document follow-ups, approvals, signatures, and submissions.
  


• Support the management team with general administrative and coordination tasks.
  


• Assist in monitoring office supplies, stationery, and other administrative requirements.
  


• Handle sensitive information and confidential documents with a high level of discretion.
  


• Support travel arrangements, bookings, and other logistical requirements when required.
  


• Assist with basic data entry, Excel tracking, and preparation of administrative reports.
  


• Perform other administrative duties assigned by management.
  

Requirements

• A Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
  


• 5 years of relevant administrative or coordination experience.
  


• Previous experience within a Family Office, Master Developer, Construction Company, Start-up, Real Estate, Property Development, or similar professional environment is highly preferred.
  


• Strong organizational and time-management skills.
  


• Excellent written and verbal communication skills in English.
  


• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
  


• Strong attention to detail and accuracy.
  


• Ability to manage multiple tasks and priorities effectively.
  


• Professional appearance, attitude, and communication style.
  


• Ability to work with confidential and sensitive information.
  


• Proactive, reliable, flexible, and willing to learn.
  


• UAE experience is preferred.