Office Executive Assistant

We are seeking a highly organized and proactive Office Executive
Assistant to provide administrative and executive support to senior
management/office team as a backup professional.  The ideal candidate will be a helping hand for
office administrative tasks, manage schedules, coordinate meetings, handle
confidential information, and act as a liaison between internal and external providers
in the delegated administrative matters.

Requirements

Administrative & Executive Support:

• Provide comprehensive
  administrative support to executives, including managing calendars,
  scheduling meetings, and handling correspondence.
  
• Prepare reports, presentations,
  and documents as required.
  
• Handle confidential information
  with discretion and professionalism.
  
• Screen and prioritize emails,
  calls, and requests, responding on behalf of executives when necessary.
  

Office Management & Coordination:

• Oversee office  operational requirements.
  
• Liaise with suppliers, vendors,
  and service providers for office supplies and maintenance.
  
• Manage travel arrangements,
  including visa processing, flight bookings, and accommodation for
  executives.
  
• Coordinate office events,
  meetings, and team -building activities.
  

Communication & Relationship Management:

• Act as a bridge between
  executives and internal providers
  
• Facilitate communication within
  the organization to ensure smooth workflow.
  

Qualifications & Requirements:

• Bachelor’s degree in business
  administration, Office Management, or a related field.
  
• 3 -5 years of experience as an
  Executive Assistant, Office Manager, or similar role.
  
• Strong proficiency in MS Office
  Suite (Word, Excel, PowerPoint, Outlook).
  
• Excellent organizational,
  multitasking, and time -management skills.
  
• Strong verbal and written
  communication skills in English (Arabic and Russian is a plus as well as other languages).
  

Benefits

Preferred Qualifications:

• Experience working in a
  fast -paced corporate or multinational environment in Dubai/UAE.
  
• Familiarity with UAE office
  protocols