SBC ADMINISTRATOR Mechanical

Remarkable people, trusted by clients to design and advance the world.  

The Role 

We are currently seeking a qualified and experienced Site-Based Subcontract Administrator to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.

The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.

Our Clients and Projects 

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation. 

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.  

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality. 

• Ensure effective administration of all Piping and Mechanical subcontract packages, in alignment with project requirements, contractual terms, and company/ADNOC standards.


• Maintain strict contractual compliance by monitoring subcontractor performance against the approved scope, schedule, specifications, FIDIC conditions, and quality requirements.


• Coordinate closely with Piping/Mechanical subcontractors to track progress, resolve interface issues, and ensure alignment with project KPIs and construction priorities.


• Maintain comprehensive documentation and reporting, including progress reports, variations, claims, correspondence, approvals, and change orders, ensuring audit-ready recordkeeping.


• Support cost and risk management activities by validating variations, identifying risks, assessing cost impacts, and participating in dispute resolution or commercial discussions.


• Collaborate effectively with engineering, procurement, construction, planning, QC/QA, and project controls teams to ensure smooth execution of Piping/Mechanical works on site.


• Monitor subcontractor compliance with HSSE standards, ensuring all Piping and Mechanical activities are executed safely and in accordance with ADNOC and project-specific requirements.


• Contribute to timely delivery of Piping and Mechanical construction packages, supporting achievement of project milestones and maintaining client satisfaction.

• Administer all Piping and Mechanical subcontract packages, ensuring full compliance with contractual requirements, project specifications, and ADNOC/Client standards.


• Review subcontract agreements, scope of work, and technical documentation to ensure subcontractors clearly understand deliverables, responsibilities, and interface boundaries.


• Coordinate daily with Piping/Mechanical subcontractors on work execution, progress monitoring, manpower deployment, material availability, and issue resolution.


• Monitor subcontractor performance against project KPIs, productivity metrics, quality standards, and construction schedules; escalate deviations proactively.


• Verify and process subcontractor invoices, variations, claims, and change requests, ensuring alignment with contract terms and project controls.


• Maintain accurate documentation and correspondence, including progress reports, RFIs, approvals, NCRs, field change requests, and contractual notifications.


• Ensure subcontractors adhere to project specifications, engineering drawings, method statements, inspection test plans (ITPs), and quality requirements.


• Collaborate closely with engineering, procurement, construction, QA/QC, planning, and project controls teams to support smooth execution of Mechanical and Piping works.


• Identify risks related to schedule, cost, interfaces, or subcontractor performance, and support mitigation measures in coordination with project leadership.


• Participate in site coordination meetings, progress meetings, technical reviews, and commercial discussions with subcontractors and internal teams.


• Monitor HSSE performance and ensure subcontractor compliance with ADNOC and project-specific Health, Safety, Security, and Environment requirements.


• Assist in resolving disputes, gathering supporting documentation, preparing contractual responses, and coordinating with the commercial/contracts team.


• Review subcontractor method statements, plans, material submissions, and schedules for alignment with project requirements and target milestones.


• Support mechanical and piping works close‑out activities, including verification of final quantities, completion documentation, as-built records, and final accounts settlement.


• Ensure audit-ready recordkeeping by maintaining a well-organized repository of all subcontract-related documents, approvals, and contractual communications.