Accounts & Office Administrator

Company Overview

Clearview Recruitment are delighted to be working on behalf of our client, who are looking to recruit an Accounts & Office Administrator to join their team in Bath.

This is an excellent opportunity to join a busy student lettings business in a varied role combining accounts, financial administration and general office support. Working closely with the Accounts Manager, the successful candidate will play an important role in the smooth running of the office, with the opportunity to develop their knowledge across both accounts and property lettings.

Role Overview

The successful candidate will be responsible for a range of financial and administrative duties, including processing rent payments, managing supplier invoices, assisting with landlord payments and supporting bank reconciliations.

Alongside the accounts responsibilities, the role will involve managing a small residential lettings portfolio, supporting tenancy administration and assisting with compliance requirements. This is a varied position suited to an organised individual with previous accounts or bookkeeping experience and strong customer service skills.

Key Duties

• Managing a small residential lettings portfolio, with training and support provided.


• Processing and receipting daily rent payments, recording supplier invoices and assisting with credit control.


• Assisting with the preparation of monthly landlord payments and statements, ensuring accuracy and timely processing.


• Supporting the Accounts Manager with bank reconciliations and maintaining accurate, up-to-date financial records.


• Maintaining financial and tenancy records using property management software and relevant accounting systems.


• Assisting with tenancy administration, including producing tenancy agreements, completing Right to Rent checks and registering deposits with approved schemes.


• Processing deposit returns and supporting the wider lettings team with tenancy progression and compliance.


• Providing general office and administrative support, responding to enquiries from landlords, student tenants and members of the public.

Key Skills

• Previous experience working within a professional office environment is essential.


• Practical experience in bookkeeping, basic accounting or financial administration is essential.


• Strong numerical skills and excellent attention to detail.


• Good IT skills, including Microsoft Excel, Outlook and Word.


• Experience using property management software or accounting systems such as Reapit, Xero, Alto or Jupix would be advantageous.


• Excellent organisational skills, with the ability to prioritise a varied workload in a fast-paced environment.


• Confident communication skills, with a professional telephone manner and the ability to deal with customers face to face.


• A calm, professional and empathetic approach when handling enquiries or complaints.


• Previous experience within residential lettings, student accommodation or estate agency would be beneficial.


• A proactive approach and the ability to work effectively as part of a small team.

Package

• Salary of £28,000 – £32,000, dependent on experience.


• Office-based role


• Monday to Friday 8:45am – 5:30pm – Early finish on Friday