Accounts Payable Supervisor

­­­­­­­­­­­­­­­­­ROLE PURPOSE:

To manage the effective administration and implementation of the accounts payable process ensuring all payments have been processed and reconciled 

Accounts Payable is the department that handles company costs and expenses. Accuracy is critical, as is the ability to gauge discrepancies. 

ROLE AND RESPONSIBILITIES:

• Understand the end-to-end GBS Accounts Payable process


• Ensure a smooth running of the Accounts Payable process


• Develop industry standard reports and deadlines


• Ensure that all invoices are processed correctly on time


• Keep all the Supplier Accounts up to date


• Understand/Manage the weekly Cash Flow report


• Understand and control the Bacs and Manual payment runs for Suppliers


• Ensure the Expenses and Cashcards are processed and paid to agreed timelines


• Create close links with the bank reconciliation and feed any payments made in the business to bank reconciliation process


• Perform the month end closing process and reconciliation of the ledgers


• Ensure that the corporate credit accounts are processed correctly ie spend analysed and charged to the correct general ledger accounts


• Record all third-party invoices to correct GL and Cost centres in the ERP system (Unit 4)


• Monitor and control Purchase Orders on a monthly basis.


• Work closely with supply chain in ensuring invoices are reconciled and recorded timely.


• Ensure all accounts payable queries are dealt with correctly and efficiently


• Ensure the ERP system is understood, and issues or enhancements escalated to resolution


• Implement and improve processes.


• Ad-hoc accountancy task.

Essential Skills and Experience 

• Self-starter and positive attitude.


• Previous relevant experience is essential


• Finance and accounting related degree


• Accounting professional qualifications beneficial but not requirement


• Experience of purchase ledger essential


• Experience in using UNIT4 ( Agresso) desirable


• Previous experience working in education desirable

OTHER INFORMATION

The AP Supervisor will also be expected to demonstrate their commitment:

• to GBS values and regulations, including equal opportunities policy.


• the GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy.


• to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.