Admin Assistant

Salary: Grade D £25,185-£25,989 per annum 

Hours of work: Full time 35 hours per week 

Contract: Permanent

This is not a Wiltshire Council vacancy therefore please contact St John’s Catholic Primary School for further information.

A bit about us: 
St John's Catholic Primary School is a welcoming, vibrant and inclusive school community where every individual is valued and encouraged to flourish. Guided by Gospel values and Catholic Social Teaching, we are committed to providing an environment where children and adults alike are treated with dignity, kindness and respect.

We are seeking an enthusiastic, organised and highly professional Administrative Assistant to join our dedicated office team. As the first point of contact for many visitors, parents and pupils, you will play a vital role in creating the warm and welcoming atmosphere that is at the heart of our school.

All about the role:

The successful candidate will provide efficient administrative support to the Headteacher and wider school team, helping to ensure the smooth day-to-day running of the school office. Duties will include:

• Welcoming visitors, parents and pupils with professionalism and warmth
• Managing telephone and email enquiries.
• Maintaining accurate pupil and school records.
• Supporting attendance and admissions administration.
• Processing correspondence, orders and general office administration.
• Assisting with school communications, events and wider administrative tasks.
• Working closely with staff to support the effective operation of the school.

We are looking for someone who:

• Experience in an administrative role and/or school experience is essential 
• Has excellent organisational and administrative skills
• Demonstrates outstanding communication and interpersonal skills.
• Is approachable, caring and committed to excellent customer service.
• Can work efficiently under pressure and prioritise competing demands.
• Has strong IT skills and experience of Microsoft Office (experience of school management systems would be an advantage).
• Understands the importance of confidentiality and professionalism.
• Is committed to supporting the Catholic ethos and values of the school.

We can offer:

• A supportive and welcoming staff team.
• Happy, enthusiastic children who love learning.
• A caring school community rooted in Gospel values.
• Opportunities for professional development.
• A varied and rewarding role where no two days are the same.

If you are an organised, positive and dedicated administrator who enjoys working with children and families, we would love to hear from you.
 

Find out more and apply: 

Visits to the school are very much encouraged. To organise a tour please contact Allie Brown, our School Business Manager on 01225 752006 or by emailing [email protected]. Further details including a person specification can be obtained from the school by email or telephone. Details are also on the school website www.st-johns-trowbridge.wilts.sch.uk. Completed applications will be accepted by email. Covering letters are welcomed as part of the application, however, we are unable to accept CV’s.   

Closing date (and time): Tuesday 15th September 2026 12:00pm 

Interview date: To be confirmed 

Commencement date: As soon as possible 

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions, cautions, reprimands and warnings that are not ‘protected’ under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant.

Job description

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