Administration Assistant - A4

This is an exciting opportunity to join the new National Social Work Agency (NSWA), which was established in March 2026. The Agency has oversight of social work and aims to raise the profile and strengthen the cohesion of the profession across public, third and independent sectors, including students. The agencies objectives are to advance social work practice and support implementation of national policy, driving support, change and continuous improvement in social work education and learning.

The NSWA is an Executive Agency with responsibility for advising Ministers and policy teams with an interest in all aspects of social work policy and practice, including adults, children, and justice social work.  Additionally, the NSWA provides cross governmental policy input in areas including health and social care, mental health, children and families, prisons and all aspects of public protection.

This is a new Agency with highly motivated staff, who take pride in their work and strive to ensure effective person-centred support and trauma informed support is available for people of all ages in Scotland. The work is fast-paced, high profile, varied and rewarding, in an area that impacts on the lives of everyone in Scotland.

Responsibilities

• Supporting the Chief Social Work Officer and Deputy Chief Social Work Officer through diary management, and assisting in aspects such as travel booking, events coordination, coordinating briefings and minute taking. 
• Management of the Agencies mailboxes, ensuring efficient handling and coordination of agency correspondence.
• Co-ordinating the timely delegation of FOI and MiCase assignments.
• Providing administrative support to the B3 Business Manager and B3 Finance Manager. 
• Play a key role in managing the Agency budget by processing invoices and payments, requisitioning on Oracle Cloud, and managing purchases as an ePC cardholder.
• Provide general support to the Business Management Unit in liaising with colleagues and stakeholders, as appropriate, in gathering, analysing and interpreting information for colleagues across NSWA.

Working pattern

This role is a permanent level transfer position.

How to Apply

Applications for this position will only be accepted from substantive A4 employees.

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Selection Process

All candidates will be invited to an informal discussion with the Hiring Manager. 

Informal discussion dates tbc. 

Further Information

If you have specific questions about the role, please contact 

Read our Candidate Guide for further information on our recruitment and application processes.