Executive Assistant (Repairs & Compliance) – 3 Month Contract

Summary

Responsibilities

• Executive & Diary Management:
  
  
  
  • Manage complex diaries for senior directors.
    
  
  
  • Schedule and coordinate meetings, appointments, and events.
    
  
  
  • Resolve scheduling conflicts and prioritize attendance.
    
  
  

• Meeting Coordination & Governance:
  
  
  
  • Organize and support meetings, prepare agendas, and circulate documentation.
    
  
  
  • Attend meetings, take accurate minutes, and track action items.
    
  
  

• Email & Correspondence Management:
  
  
  
  • Monitor and prioritize Directors' inboxes.
    
  
  
  • Draft and manage correspondence on behalf of Directors.
    
  
  

• Administrative & Operational Support:
  
  
  
  • Provide administrative support to the Housing Directorate.
    
  
  
  • Assist with document preparation and reporting.
    
  
  

• HR & Workforce Administration:
  
  
  
  • Support employee administration processes, including leave management and recruitment.
    
  
  

• Financial & Procurement Support:
  
  
  
  • Assist with procurement processes and invoice management.
    
  
  

• Stakeholder Management:
  
  
  
  • Build relationships with senior managers, elected members, and external partners.
    
  
  

• Performance & Service Support:
  
  
  
  • Support service improvement initiatives and ensure efficient service delivery.
    
  
  

Essential

• Extensive experience in executive or senior-level administrative support.
  


• Proficiency in managing complex diaries and meeting schedules.
  


• Strong minute-taking and action-tracking skills.
  


• Ability to handle confidential and sensitive information.
  


• Excellent organizational and stakeholder management skills.
  

Desirable

• Previous experience in local authority or council settings.
  


• Experience supporting Directors or Senior Leadership Teams.
  


• Background in Housing, Repairs, Property Maintenance, or Compliance Services.
  


• Familiarity with finance, procurement, recruitment, and HR administration processes.
  

Person Specification

Qualifications

• Essential: Good standard of education, including English and Mathematics.
  


• Desirable: Qualification in Business Administration or related field.
  

Knowledge

• Essential: Understanding of executive support functions and office administration.
  


• Desirable: Knowledge of Local Government structures and Housing services.
  

Experience

• Essential: Experience supporting senior managers and managing complex schedules.
  


• Desirable: Experience in local authority settings and supporting senior leadership teams.
  

Skills & Competencies

• Excellent organizational and time-management skills.
  


• Strong communication and interpersonal abilities.
  


• Proficiency in Microsoft Office applications.
  


• Ability to manage confidential information with discretion.
  

Additional Information

• This is a temporary 3-month contract.
  


• Hybrid working arrangement with a minimum of 3 office days per week.
  


• Previous local authority experience is highly desirable.
  


• Opportunity to support senior leadership within a dynamic Repairs & Compliance service.