Talent Acquisition Coordinator

The Role

As a Talent Acquisition Coordinator, you’ll be an integral part of our Talent Acquisition team, playing a key role in keeping our recruitment activity running smoothly and delivering a great experience for candidates and hiring managers.

You’ll be involved across the full recruitment lifecycle, from maintaining our recruitment systems and data to coordinating interviews, supporting early careers hiring, managing recruitment activity and helping the team make the most of our tools and processes. You’ll also have the opportunity to contribute ideas, improve how we work and get involved in projects that make a real difference to the wider Talent Acquisition function.

This is a varied role where no two days are quite the same. You’ll work closely with recruiters, hiring managers, candidates and HR colleagues, building strong relationships and becoming a trusted part of the team. You’ll have the opportunity to develop your knowledge and experience across Talent Acquisition while taking ownership of your own areas of responsibility.

To be successful, you’ll be organised, proactive and comfortable managing multiple priorities, with a good eye for detail and confidence working with systems and data. Just as importantly, you’ll bring a collaborative approach, good judgement and discretion, and a genuine interest in building your career in Talent Acquisition.

This is a hybrid role working 2-3 days a week from our Manchester office. 

Responsibilities:

• Maintain accurate recruitment data within the HRIS and produce regular recruitment reports and dashboards to support the Talent Acquisition team.
• Ensure recruitment records, requisitions and approvals are kept up to date and support the completion of required recruitment documentation and governance processes.
• Support the ongoing development of the Cirrus recruitment system, including testing changes, raising issues and sharing ideas to improve how the system works for users.
• Maintain the recruitment tracker, ensuring information is accurate and up to date to support reporting and recruitment meetings.
• Support the Talent Acquisition team with job advertising and social media activity, including posting vacancies on LinkedIn and other relevant platforms.
• Support the preparation and updating of job descriptions, working with recruiters and hiring managers to ensure key information, skills and requirements are accurately captured.
• Coordinate early careers recruitment activity across the UK, including internships, apprenticeships and graduate programmes.
• Coordinate day-to-day recruitment activity, including arranging interviews, communicating with candidates and hiring managers, liaising with agencies and keeping recruitment activity moving.
• Manage the Talent Acquisition Hub and inbox, responding to queries and ensuring requests are dealt with promptly or passed to the appropriate team member.
• Support offer administration, including preparing relevant documentation and ensuring information is accurate and complete.
• Provide general administrative support to the wider Talent Acquisition team and assist with ad-hoc projects and activities as required.

Skills:

• Good working knowledge of HR systems, recruitment platforms and Microsoft Office.
• Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines accurately.
• High attention to detail and a methodical approach to administrative tasks and record keeping.
• Good written and verbal communication skills, with the ability to communicate professionally with candidates, hiring managers and external partners.
• Confident coordinating recruitment activity and keeping stakeholders updated throughout the hiring process.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• A collaborative team player who works effectively with the Talent Acquisition team and wider HR colleagues.
• Proactive and willing to learn, with a flexible approach and a positive attitude.
• Comfortable working in a fast-paced environment and able to prioritise competing demands.
• Previous experience in recruitment, HR or a similar administrative role would be desirable.

Competencies:

• Stakeholder Engagement: Builds positive relationships with candidates, hiring managers, agencies, and HR colleagues. Communicates clearly and supports a smooth, professional recruitment process.
• Collaboration & Teamwork: Works closely with the Talent Acquisition and wider HR teams, sharing information and contributing to a supportive, high performing environment.
• Adapting to Change: Responds well to shifting priorities, new processes, and evolving business needs with flexibility and openness.
• Continuous Improvement: Identifies opportunities to improve processes and the candidate experience, using feedback and data to refine ways of working.
• Innovation: Brings curiosity and fresh thinking to improve recruitment processes and tools.
• Resilience: Maintains professionalism and accuracy during busy periods or when managing multiple tasks, staying calm and focused.
• Future Focused: Demonstrates a desire to learn and develop skills that strengthen the operational and administrative support provided to the Talent Acquisition team.