0000004915.Evidence Registrar.District Clerk Criminal Section

Description
Accountable for ensuring the proper care, custody, control, and safekeeping of items admitted as evidence, including receipt and storage. Releases evidence to/from authorized parties or disposes of evidence as appropriate (completing the chain-of-custody) and tracks evidence transfers.

Responsibilities
1. Receives evidence and ensures the proper care, custody, control,
and safekeeping of items admitted as evidence. Reviews all items
submitted prior to acceptance to determine if evidence meets
acceptance criteria; verifies submitters’ information, which
includes: name, agency, billing entity, contact name and telephone
number, and case number. Verifies analysis requested and assigns
unique case and/or exhibit number; logs in evidence and securely
stores evidence. Organizes internal routing of evidence and
releasing and transporting of evidence to chemist.

2. Interfaces with submitting agencies and courts by answering
routine inquires regarding status of evidence in the analytical
process and refers other inquiries to appropriate personnel.
Receives court standbys and advises Chemist and Physician.

3. Maintains detailed records and active quality control/assurance
programs and assists in evidence audits. Documents the validity
and quality of the evidence handling process, ensuring legal
requirements are met and testifies as required. Assists in
developing written evidence handling procedures.

4. Cleans, organizes, and secures evidence storage area; properly
stores items into storage area maximizing the use of available
space.

5. Assists with functions in other sections by answering telephones,
filing, preparing and sending evidence to reference laboratories,
and assisting with laboratory billing functions.

6. Performs other duties as assigned and required by department.

Qualifications
Education, Experience and Training:
Graduation from an accredited high school/GED program. Three (3) years of clerical or record
keeping work related experience or 45 hours of college credit or a combination of the two.

Special Requirements:
Ability to communicate effectively and maintain professional relationships with others. Ability
to maintain accurate records and operate a personal computer. Must possess knowledge of
chemical and biological safe handling procedures. Must pass criminal background check.
Mandatory drug test prior to and during employment.

Physical/Environmental Requirements:
Routinely required to work in areas with potential exposure to biological and chemical hazards.
Required to follow good laboratory practices and safety precautions in the use of personal
protective equipment. Requires manual dexterity, mobility, and visual acuity sufficient to
receive, transport, store, and release evidence. Requires moderate lifting. Must possess a valid
Texas driver’s license.