AC215 - Full-Time Estate Manager - Bay Area, CA

A private, active Bay Area family of four with a strong appreciation for the outdoors and a nature-driven lifestyle is seeking a highly polished, service-driven Estate Manager to join their team and work in collaboration with their current Estate Manager. This individual will play a pivotal role in ensuring the seamless operation of a 14,000 sq. ft. primary residence, while supporting a portfolio of five additional properties, all maintained to a luxury hospitality standard comparable to a European five-star hotel. The general schedule will be Monday through Friday with a 24/7 mindset. Some weekend coverage will be required.

This is a unique opportunity for a top-tier professional to bring structure, discretion, and operational excellence to a dynamic and evolving household.

Include, but are not limited to:

Property & Estate Management

• Oversee the maintenance, repair, and overall condition of all residences and grounds 
• Coordinate renovations, landscaping, and seasonal projects 
• Ensure each property is fully prepared before the principal’s arrival 
• Develop, refine, and maintain comprehensive household checklists and systems 
• Oversee maintenance schedules for vehicles 
• Identify opportunities to enhance home technology and manage implementation 

Vendor & Contractor Management

• Source, vet, hire, and supervise vendors and subcontractors 
• Negotiate contracts and manage service agreements 
• Ensure all work meets established standards and timelines 

Security & Risk Management

• Collaborate with external vendors to maintain and enhance estate security systems 
• Implement and manage emergency preparedness and risk mitigation protocols 

Principal & Office Liaison

• Serve as the primary point of contact between the principals, family office, and vendors 
• Anticipate needs and respond promptly with discretion and professionalism 

Household Operations & Leadership

• Oversee and support the household staff 
• Develop and implement house manuals to ensure operational continuity 
• Provide regular (weekly) status reports across all properties 
• Monitor household patterns, including seasonal usage and weather-based transitions 
• Manage budgets over time, with increasing responsibility 
• Pet care as needed (feeding dogs and chickens)

• Minimum 7+ years of experience as an Estate Manager, Household Manager, or similar role 
• Strong leadership, organizational, and communication skills (written and verbal) 
• Proven ability to implement systems and manage complex operations 
• Deep understanding of property maintenance, landscaping, and luxury service standards 
• Experience with vendor sourcing, negotiation, and management 
• Technologically proficient with the ability to oversee smart home systems 
• Highly detail-oriented, intuitive, and proactive 
• Excellent interpersonal skills with a service-oriented mindset 
• Collaborative team player who can also work autonomously
• Demonstrates discretion, confidentiality, and professionalism at all times 
• Flexible schedule, including evenings, weekends, and holidays as needed 
• Pet/Animal friendly - The family has dogs and chickens

• Valid driver’s license with a clean driving record 
• Ability to travel as needed 
• Flexibility with the schedule required
• Must be based within a reasonable commuting distance to the main residence 
• Willingness to undergo a background check 
• Must sign a Non-Disclosure Agreement (NDA) 
• Legal to work in the U.S.

The family is offering a competitive compensation package starting at $200k+ commensurate with experience.