Academic Planning Coordinator

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

Bargaining Unit / Union:

City:

FLSA:

Full Time / Part Time:

Employment Condition:

Salary Range:

Position Purpose:

The Academic Planning Coordinator supports institutional student success and timely graduation by administering the university’s junior-level degree audit process, overseeing academic course forecasting and scheduling operations, and maintaining institutional degree audit system functionality. The position integrates complex academic policies, curriculum structures, student information system data, and institutional planning priorities to ensure accurate degree progress evaluation, efficient course forecasting and scheduling, and compliance with university, system, state, and federal requirements.

The role exercises independent professional judgment in interpreting academic policy, resolving complex audit and scheduling issues, and implementing operational improvements that directly impact student progression, institutional reporting accuracy, and instructional resource utilization.

Responsibilities:

Responsibility #1: Degree Audit Administration & Student Progress:

Administers the institutional junior audit process to ensure accurate evaluation of student progress toward degree completion.

• Conduct comprehensive junior-level degree audits using institutional standards and established review methodologies.
• Interpret curriculum requirements, catalog year applicability, residency rules, and academic policies to determine student eligibility for progression and graduation milestones.
• Identify complex discrepancies including policy conflicts, curriculum changes, enrollment breaks, prerequisite sequencing issues, and academic record inconsistencies.
• Determine appropriate resolutions within established policy authority and escalate only cases requiring formal academic exceptions or policy interpretation beyond established precedent.
• Initiate coordinated interventions with students, advisors, and academic departments to address risks to timely graduation.
• Establish audit documentation standards ensuring institutional compliance and audit traceability.
• Analyze recurring audit issues and recommend procedural or policy adjustments to improve institutional outcomes.

Responsibility #2: Degree Audit System Administration:

Serves as institutional functional administrator for the degree audit system.

• Translate catalog language, curriculum proposals, and academic policies into audit coding logic and system rules.
• Maintain and update undergraduate and graduate program requirements within the audit system.
• Troubleshoot complex system issues resulting from curriculum revisions, MnTC requirements, program restructuring, or policy changes.
• Ensure compliance with Minnesota State policies, accreditation expectations, and regulatory requirements affecting degree certification.
• Provide authoritative interpretation of audit results and system functionality to advisors, faculty, and administrators.
• Recommend system or process enhancements improving audit accuracy and usability.

Responsibility #3: Academic Scheduling & Classroom Utilization Leadership:

Administers and coordinates institutional academic scheduling processes supporting instructional delivery and enrollment management goals.

• Analyze and forecast course demand using degree audit data, enrollment trends, curriculum requirements, and historical scheduling patterns to inform academic scheduling and course capacity planning.
• Develop and implement semester scheduling timelines, processes, and operational expectations aligned with institutional enrollment and completion goals.
• Coordinate schedule development with deans, chairs, faculty, and staff, integrating competing academic priorities with data-informed projections of student need.
• Exercise decision-making authority in resolving scheduling conflicts involving course demand, room capacity, modality requirements, and instructional constraints.
• Assign classrooms using EMS and institutional utilization standards, aligning instructional needs with available space to maximize efficiency and student access.
•  Monitor and evaluate classroom utilization, course fill rates, and scheduling patterns; identify inefficiencies and implement process improvements.
• Generate and analyze reports on enrollment trends, course demand, and space usage to support continuous improvement and institutional planning efforts.
• Provide training, guidance, and consultation to academic departments on scheduling practices, data interpretation, and strategies to align course offerings with student demand.
• Recommend and implement changes to scheduling practices that improve course availability, reduce bottlenecks to degree completion, and optimize instructional resource utilization.

Salary Range:

Rates effective July 1, 2026:

$47,845-$93,809 annually.

Minimum Qualifications:

Bachelor’s degree plus two (2) years of professional experience in higher education, student records administration, academic advising, curriculum management, or a related field; Master’s degree plus one (1) year of related professional experience; OR three (3) years related professional experience demonstrating:

• Knowledge of complex academic policies, curriculum structures, and student information systems.
• Ability to interpret and apply institutional, system, and regulatory requirements.
• Experience integrating data and policies across multiple functional areas.
• Strong analytical, communication, and problem-solving skills.

Preferred Qualifications:

• Master’s degree
• Experience administering degree audit or student information systems.
• Experience with course forecasting and scheduling systems
• Experience leading cross-departmental process improvements.
• Experience translating curriculum/catalog requirements into system logic.

Other Requirements:

• The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H-1B sponsorship at this time.
• A completed application will include a resume and cover letter.

Work Shift (Hours / Days of work):

Monday-Friday, 8:00 AM-4:30 PM.

Telework (Yes/No):

No

About:

Minnesota State Moorhead is a vibrant community that pushes you to forge your own path. Help shape a campus where students thrive, connect, and lead!

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

Position End Date:

Open Date:

Close Date:

Posting Contact Name:

Posting Contact Email: