Academic Portfolio Coordinator

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$64,500.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Are you highly organized, detail-oriented, and comfortable working across multiple initiatives simultaneously? Do you have strong communication skills, a working knowledge of academic approval processes, and can track and report progress using project management tools and systems? If so, apply today for this Academic Portfolio Coordinator opportunity!

EdPlus at ASU is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.

             

Want to know more about working at EdPlus? Click here!

We are seeking a highly organized, detail-oriented, and collaborative Academic Portfolio Coordinator to join our Academic Portfolio Strategy & Activation team. Every day you’ll make a difference in the lives of others by supporting the academic portfolio management team by overseeing the digital immersion program launch cycle, resource management, and digital immersion course management.

You will play a critical role in ensuring that new program launch operations run smoothly across teams. You will coordinate the intake of new program requests and support the review and tracking of these requests through the entire launch process. You will coordinate communication between the Academic Portfolio Management team and the Provost’s office regarding all program launch initiatives and ensure program launch tasks are meeting deadlines.

In addition, you will be expected to track progress through project management tools, such as AirTable and Jira, and provide regular updates regarding the statuses of program launch, course approvals related to launch, and presentation preparation to support the Academic Portfolio Management team.

Essential Duties:

Program and Course Approval Coordination

• Coordinate the intake and tracking of new academic program requests from submission through final approval and launch, including managing the completion, tracking, and notification of official internal forms and related documentation.
• Support the intake, review, and approval tracking of new course requests associated with program launches; serve as a liaison for post-course approval activities to support program implementation and launch readiness in collaboration with instructional designers, Finance, and Colleges’ business managers.
• Ensure required approvals, revisions, and documentation are completed accurately and within established timelines.

Project Management and Tracking

• Track program and course launch milestones using project management tools and shared tracking systems (e.g., Airtable, Jira), to monitor deadlines, dependencies, and risks related to program launch initiatives.
• Provide regular status updates, reports, and dashboards on program launches, course approvals, and readiness milestones for the Academic Portfolio Management team.
• Support preparation of presentations, documentation, and briefing materials for leadership and stakeholder meetings.

Communication and Stakeholder Coordination

• Serve as a central point of contact between the Academic Portfolio Management team and the Provost’s Office for program launch initiatives.
• Facilitate clear, timely communication regarding requirements, deadlines, approvals, and next steps; follow up with teams to ensure required actions are completed and escalation occurs when needed.
• Maintain organized records of communications, decisions, and approvals.

Process and Technology Support

• Develop and maintain a thorough understanding of academic portfolio and program launch processes, applying project management best practices to support efficient and effective workflows.
• Utilize, maintain, and continuously improve tracking tools and systems to ensure visibility, accuracy, and accountability.
• Demonstrate a willingness to learn and adapt to new technologies that support operational processes.

Assume or coordinate other duties or projects as assigned or directed.

NOTE: This is not a fully remote position. Must be able to reliably commute to Scottsdale, Arizona.

Desired Qualifications:

• Bachelor’s degree in a related field.
• Demonstrated strong organizational skills with the ability to manage multiple projects simultaneously.
• Experience using project management tools such as Airtable, Jira, or similar platforms.
• Demonstrated strong attention to detail and ability to identify inconsistencies in project tracking and documentation.
• Demonstrated comfort pulling and summarizing data from reporting platforms and dashboards; experience preparing basic presentations or recap documents.
• Demonstrated proactive communication to keep stakeholders informed and aligned.
• Demonstrated ability to work effectively in a fast-paced, collaborative environment across multiple teams.
• Demonstrated enthusiasm for higher education and the ASU mission.

NOTE: Please answer the following questions in your cover letter:

• Describe your experience coordinating complex processes or projects that involved multiple stakeholders, deadlines, and required approvals. What tools or methods did you use to track progress and ensure tasks were completed accurately and on time?
• Provide an example of how you have served as a central point of contact between teams (e.g., academic units, leadership, operations). How did you ensure clear communication, documentation, and follow-up when requirements or timelines were complex or changing?

Salary & Benefits:

$51,500 - $64,500 per year; DOE

ASU offers a total compensation package that includes valuable employee benefits. Click here to explore options.

• Healthcare
• Financial Security
• Retirement
• Family Resources
• Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
• Discounts

Working Environment:

Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.

EdPlus at ASU supports flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy. (This is NOT a fully remote position.)

Applicant must be eligible to work in the United States. EdPlus at ASU will not be a sponsor for this position.

Department Statement:

EdPlus defines itself through a culture of curiosity, risk-taking and refusing to accept the status quo. As a central enterprise unit for ASU focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education, our commitments support the University charter. ASU is a national service university and aspires to accelerate positive social outcomes through the seamless integration of cutting-edge technological innovation and scalability.

EdPlus employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture. Our innovative approach drives outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.

EdPlus at ASU

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17971.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.